Academic Records Evaluator

Job Title

To oversee processes involving the management of academic records, enforce academic rules and regulations as defined by university academic operating policy, produce official student transcripts, and to disseminate information to the public while maintaining confidentiality of records and information as outlined by the Family Education Rights and Privacy Act (FERPA).

Salary Grade: 09

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

• Analyze transcripts received from other educational institutions in an effort to determine course equivalency and to determine which courses may be used to meet degree requirements for respective award areas available through Mississippi State University.
• Process routine correspondence regarding student transcripts in accordance with established procedures and guidelines.
• Communicate verbally and in writing to notify students, department heads, and advisors concerning students' academic records, i.e., course credit allowed, grade reports, and grade changes.
• Coordinate office activity for the maintenance of student academic records.
• Counsel students, parents, peers, subordinate clerical personnel, and academic departments concerning academic record problems, University regulations, or other related matters.
• Produce official/unofficial transcripts and dispense transcript information to companies, departments, schools and students in accordance with established guidelines when proper authorization has been granted.
• Gather, record and secure information specific to academic records and other university business.
• Publish grade reports to respective students' records.
• Maintain records for tracking financial transactions with regard to transcript processing, outgoing metered mail, office supply inventory and other materials used in unit operations, and work load.
• File transcripts and other academic records.
• Perform all mail and supply duties.
• Perform related duties as assigned.

Minimum Qualifications:

High school or equivalent. Two to four years of clerical experience in a related field. Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.

Preferred Qualifications:

Previous experience in an academic environment.

Knowledge, Skills, and Abilities:

• Well-developed interpersonal, teamwork, verbal and written communication skills
• Demonstrated ability to manage/coordinate multiple tasks
• Independent self-starter with strong work ethic
• Strong customer service skills

Working Conditions and Physical Effort

Work is normally performed in a typical interior/office work environment. No or very limited exposure to physical risk. No or very limited physical effort required.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, View phone number on click.appcast.io.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: View phone number on click.appcast.io or View email address on click.appcast.io.

If you have any questions regarding this policy, contact the Department of Human Resources Management at View phone number on click.appcast.io or View email address on click.appcast.io. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.