Administrative Assistant I or II

Administrative Support Coordinator

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Salary Grade: 11 or 12

Area of Specialization: Graduate Programs in Business

Essential Duties and Responsibilities:

1. Reports to the Associate Dean for Research and Executive Programs.

2. Directs, supervises, and coordinates the administrative function of a complex office.

3. Supports academic programs' assessment data collection and reporting and ensures assessment projects are built in a timely fashion and are of high quality and accuracy.

4. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting.

5. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures.

6. Remains abreast of trends in administrative operations.

7. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.

8. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.

9. Procures supplies, furniture and office equipment.

10. Manages complex events calendar for unit; coordinates the logistics of unit functions and events; supports GPB staff travel.

11. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.

12. Interviews, trains and evaluates subordinate support staff.

13. All other duties as assigned.

Minimum Qualifications:

Level I: High school diploma and one year of experience directly related to the duties and responsibilities specified.

Level II: High school diploma and four years' experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.

Preferred Qualifications:

1. Administrative Banner and Slate experience.

2. Skills in organizing resources and establishing priorities.

Knowledge, Skills, and Abilities:

* Excellent written and verbal communication skills.

* Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort:

* Must be able to work behind a desk using computer and telephone for a large percentage of work time.

* Requires limited lifting of files and records.

* Frequent external imposed deadlines set and revised beyond ones' control; meeting of deadlines and coordination of unrelated activities are key to position.

Instructions for Applying:

All applicants must apply online at and attach a cover letter, current resume or curriculum vitae and the complete contact information for at least three professional references.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, View phone number on click.appcast.io.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: View phone number on click.appcast.io or View email address on click.appcast.io.

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