Account Specialist

Account Specialist

Coverage need for Luna Cai's desk from 8/11/2026 until and including 11/10/2026. Luna will be out on medical leave. The assignment is expected to last approximately 3 months.

Specific skills required: Background in accounting, preferably strong experience in Accounts Payable and Payroll; intermediate MS Excel skills; knowledge of MS Outlook and Teams; detail-oriented; organized; able to prioritize and meet recurring deadlines.

Summary of duties and/or special requirements: This individual will be responsible for processing accounts payable, accounts receivable, and payroll functions. In addition, they will provide customer service support to both landlords & tenants participating in our housing programs.

Essential Functions:

1. Maintain accounts receivables, accounts payables and related financial records.
2. Satisfactorily complete any required training courses and pass any associated exams in order to complete the training curriculum.

Marginal Functions:

1. Consult with bank personnel, contractors, vendors and others to gather information and to resolve imbalances and discrepancies.
2. Prepare and maintain a variety of statistical and financial data for governmental and internal reports.
3. Answer questions regarding accounts receivable procedures, rent collections, Section 8 contract payments, accounts payable, vendor payments.
4. Review daily transaction reports.
5. Coordinate assigned activities with other staff.
6. Perform other duties as assigned.

Knowledge of:

• Principles and practices of financial record keeping and procedures
• English grammar and punctuation
• Elementary accounting principles and methods
• General customer service skills
• Data entry methods
• Basic mathematics

Ability to:

• Communicate effectively both orally and in writing
• Understand and follow complex directions
• Use independent judgment in carrying out instructions concerning financial records
• Accurately maintain records and prepare financial reports
• Effectively interact with those contacted in the course of business and other staff
• Successfully complete any required training courses and pass associated training examinations
• Maintain attention to detail
• Prepare journal entries and other accounting system input documents.
• Determine appropriate assignment categories for expenditures, revenue and general ledger transactions.
• Prepare and process payroll including the audit of timesheets, posting of accurate pay codes, hours worked and benefits.
• Process purchase orders, assign accounting codes and verify invoices prior to initiating

Minimum Qualifications:

1. Housing Authority internal candidates only: Two (2) years in the classification of Administrative Clerk in the Housing Authority service and demonstrated knowledge of elementary accounting principles.
2. Education equivalent to the completion of the twelfth (12th) grade and one year of college level elementary accounting courses, and two (2) years of increasingly responsible experience administering accounts and compiling a wide variety of fiscal or statistical data and controls.

Qualification Requirements: To perform the duties of this classification successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required for the Housing Technician. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. In addition, a driving record acceptable to the Housing Authority's insurance carrier must be maintained.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the Account Specialist classification. While performing the duties of this classification, mobility within the workplace is required. Manual dexterity is required to operate a computer. Good eyesight is required to read and write. Good hearing and speech are necessary in order to communicate with the general public, co-workers, agency clients, the general public and officials contacted in the normal course of work. Regular attendance is required. Employees in this classification must be able to handle stressful situations.