Administrative Coordinator 1 -4(CPG)

About This Job

Our mission is to protect homes and businesses on the West Bank by ensuring the Flood Protection system operates as designed. An ideal candidate should possess the following competencies: communicating effectively, accepting direction, making accurate judgments, acting with ethics and integrity, demonstrating accountability, displaying professionalism, demonstrating initiative, managing projects, thinking critically, and acting decisively.

Role overview: In this role, you will be the go-to administrative and organizational support for a team of leaders who rely on accurate information and seamless coordination. If you enjoy keeping things running smoothly, building systems that make work easier for everyone, and being a trusted resource within a busy department, this position is a great fit.

You'll manage well-organized physical and digital filing systems, create and maintain spreadsheets tied to real estate, land acquisition, and legal records, and support important meetings by preparing research and presentation materials. You'll also provide day-to-day administrative support to leadership, ensuring operations stay on track.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job duties include:

• Records management: Maintain organized physical and digital filing systems for agency documents.
• Support document tracking, retention schedules, and accurate cataloging of records.
• Scan, digitize, and store time-sensitive and historical documents.
• Manage daily document retention tasks and assist with public records requests.
• Ensure records are properly labeled, filed, and easily retrievable.

Administrative support: Serve as the front office receptionist, greeting visitors and responding to inquiries. Answer and route phone calls; manage messages and voicemail. Receive, sort, and distribute mail and documents. Prepare, proofread, and update correspondence and agency materials. Support leadership with general administrative tasks and coordination.

Appointment type: Probational - up to 24 months. Career progression: This position does participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How to apply: No Civil Service test score or assessment is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Matthew Edwards

Southeast Louisiana Flood Protection Authority West

View email address on click.appcast.io

View phone number on click.appcast.io

Benefits

Louisiana State Government offers competitive pay, a variety of benefits, and access to a great professional development program. Benefits include insurance coverage, parental leave, holidays and leave, and retirement options.