Accounts Payable Clerk

Job Description

Job Description

Join Titan Retrieval Services, the medical records retrieval provider for Disparti Law Group.  Titan Retrieval Services is located in the Holiday, Florida area.  The position is considered hybrid, working three day in the office and two days remotely, after successfully learning the responsibilities of the position.

Summary

The Accounts Payable (A/P) Clerk manages the financial and accounting side of vendor transactions, processing fees, and invoicing related to obtaining patient records. 

This position supports the mission and goals of Titan Retrieval Services by providing exceptional customer service to clients, vendors and internal customers and by maintaining financial integrity, safeguarding capital and ensuring smooth operational workflows.

Supervisory Responsibilities

The Accounts Payable Clerk does not have supervisory responsibilities.

Essential Functions

Invoice Review & Processing – Process all mail (including faxes and email) for Titan Retrieval Services. Receive, review and enter vendor and medical facility retrieval fees, copying charges and administrative costs into system. Route invoices for approval, as required. Extract medical records as available and route appropriately.

Vendor & Facility Payments – Verify accuracy of invoices. Work with internal case management and external billing departments to resolve billing errors and missing documentation. Process and issue outgoing payments via physical checks, ACH transfers, wire transfers and other approved payment methods through multiple portals. Handle sensitive information regarding credit cards and checking accounts.

Reconciliation & Recordkeeping

Maintain organized digital and physical financial records while adhering to company policies and data confidentiality standards. Compile weekly expense reports, including all receipts of on-time payments.

Administration

Attend weekly meetings with supervisor and team, according to the predetermined schedule.  

Required Skills/Abilities

Strict attention to detail and accuracy

Ability to multi-task

Adaptable and able to learn new processes quickly

Computer proficiency, including Microsoft products and Adobe

Exceptional communication skills

Self-sufficient with good problem-solving skills

Punctual

Ability to work in a fast-paced and high-volume environment

Education & Experience

High school diploma or GED is required; coursework in accounting, finance or business is preferred

One to two years of accounts payable experience, ideally within a legal support or administrative service environment

Compensation Range

$17.00 to $18.50 per hour

Benefits

12 paid holidays

10 PTO days annually, prorated to start date

5 Sick days with 50% carryover of annual balance (up to 20 hours)

Physical Requirements

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, team members must be able to see, talk, hear and use hands and fingers in performing majority of work. Team members are frequently required to reach with hands and arms. The job requires team members to have dexterity in using a telephone, computer keyboard, and a computer mouse while sitting at a desk. Team members are occasionally required to stand, walk, climb, or balance. Team members frequently move within the building to interact with fellow staff. Must be able to operate standard office equipment, such as laptop, photocopier, etc.  

In-Office Work Environment

The work environment characteristics described here are representative of those team members encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, team members are required to work in an office environment and the noise level is usually moderate. 

Remote Work Environment

Due to the strict handling of protected health information (PHI) and financial data, the remote workspace must meet the following criteria:

• Private workspace: A dedicated, secure home office space away from family members or roommates to prevent unauthorized viewing of invoices and records.
• Network Security: A reliable, high-speed internet connection connected directly via Ethernet or a secured, password-protected Wi-Fi network (public or unsecured networks are strictly prohibited)
• Document Security: A strict policy against printing any physical invoices, check stubs or facility data at home; all work must remain completely digital unless performed in-office.

Titan Retrieval Services provides the standard hardware and secure access tools needed to perform daily tasks remotely:

• Hardware Kit: Company-issued laptop and charger and a secure hardware token for multi-factor authentication
• Secure Access: Mandatory use of the corporate Virtual Private Network (VPN) to access systems and internal databases
• Communication Tools: Installed enterprise tools (such as Zoom) for daily check-ins, department meetings and collaboration

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.