Office Administrator

Role Overview Fuel Solutions is seeking a full-time, entry-level Office Administrator to keep core administrative work, member billing support, and event coordination running reliably. This role exists to remove friction from day-to-day operations so internal teams and credit union partners receive timely, accurate service. Key responsibilities Act as the primary point of contact for office needs, facilities items, and staff access/security coordination Produce monthly dues reporting, follow up on outstanding balances, track outreach and payment status, and reconcile lists with partners Manage registrations and communications for @Lunch events, support webinar/eTrain calendar updates, and coordinate C-suite lunches Assist with logistics for major programs (REACH, training nights, holiday lunches, golf tournament), including quotes, supplies, and on-site preparation Process invoices, handle checks/deposits, and respond to member questions related to billing Qualifications/skills Highly organized, detail-oriented, and comfortable using spreadsheets and shared trackers Clear, professional communication by email and phone Able to balance deadlines across billing cycles and event timelines A Typical Day You'll start by checking inboxes for member questions, event registrations, and any invoice or payment follow-ups that came in overnight. Mid-morning is often spent updating shared trackers and calendars, then switching gears to coordinate details-confirming dates, sending attendee notes, or lining up pricing and quotes for upcoming programs. In the afternoon, you'll handle a few time-sensitive items (like deposits or a quick reconciliation), then wrap up by organizing tomorrow's priorities so nothing slips between billing cycles and event deadlines. Benefits That Matter Medical, dental, and vision coverage 401(k) life insurance paid time off #J-18808-Ljbffr Fuel Solutions