Office Manager/Executive Assistant

Overview: Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office needs and providing general administrative support to our employees. Highly organized and motivated to take initiative in supporting company operations and teams. Responsibilities: * Provides administrative support to teams for confidential and time sensitive material * Prepares meeting agendas for assigned staff, assists with meeting set-up/ clean-up which includes ordering lunch and takes minutes as needed * Schedules and organizes activities such as meetings, schedules, travel, conferences and interviews * Answers phones, distributes mail and processes expense reimbursement for assigned staff * Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations * Assists Marketing team with the development and production of marketing materials * Provides back-up coverage for reception on a regular basis as needed * Trains staff in administrative and office duties as needed * Oversees any enhancements to the office working environment such as office supplies, print room, kitchen, deliveries/mail, conference room * Serves as the point person for maintenance, supplies, business license renewal, invoices and check requests * Reconciles office credit card charges * Liaisons with building management and facility vendors, including cleaning and security services * Coordinates and plans office activities, such as parties and celebrations * Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires * Coordinates with the Information Technology team with regards to office technology needs * Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitors and clients Qualifications: * High school education; college level preferred * Typically with 8+ years of related experience * Proficient in MS Office Suite, specifically Outlook, Word, Excel, PowerPoint and Teams * Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred * Strong interpersonal skills and the ability to interact with all levels of staff * Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics * Ability to... For full info follow application link. HKS is an EEO/Affirmative Action Employer and committed to a policy of non-discrimination in all employment practices including, but not limited to, recruiting, hiring, training, advancement, compensation, and termination. HKS' policies, including its Affirmative Action Programs, are designed to not only ensure legal compliance with state and federal anti-discrimination and retaliation laws, but to carry out the principles of equal employment opportunities in all job categories. Deliberate and conscious effort is made to make employment decisions that are consistent with these equal employment opportunity principles. HKS will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, protected veteran status or disability; and ensure that all employment decisions are based only on valid job requirements. Employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination for filing a complaint, assisting or participating in an investigation, compliance evaluation or hearing, opposing and/or exercising any other right made unlawful by Executive Order 11246, Sections 503 and 38 USC 4212, as a mended, or their implementing regulations, or any other Federal, State or local laws requiring equal opportunity.