Project Accountant

Project Accountant II/III

We are open to hiring at either the Project Accountant II or Project Accountant III level, depending on experience. The Project Accountant II/III works closely with Project Teams to support all project accounting functions, including job cost accounting, accounts payable, subcontractor payment management, and owner billing. This role serves as a key financial partner between field operations and the accounting department, ensuring accurate and timely reporting across assigned projects. Reporting to the Accounting Manager, the Project Accountant II/III independently owns the full billing cycle on complex projects, including GMP and multi-phase work, and serves as a mentor to Project Accountant I team members.

Work directly with project teams on high-profile commercial construction projects.

Gain exposure to every phase of the project lifecycle, from startup through closeout.

Build relationships across Operations, Accounting, Leadership, and trade partners.

Grow into WIP and monthly forecast reporting, with a defined path for career growth

Join a collaborative team that invests in continuous learning, CFMA involvement, and mentoring.

The Project Accountant II/III helps manage the financial health of assigned projects from startup through closeout, including the following.

Communicate with Project Managers (PMs) and Project Executives (PXs) regarding contract documents, change orders, contract modifications, approvals, and additional services related to billing.

Maintain project-related electronic records, including billings, expenses, subcontracts, purchase orders, preliminary notices, lien waivers and other documents as required by the contract.

Develop a working understanding of key contract terms and conditions related to finance and accounting to support both compliance and risk management.

Investigate project variances and submit variance reports to management.

Generate and distribute regular account receivable status reports to management; escalate outstanding items as needed.

Communicate effectively with clients, internal teams, trades, and accounting and finance leadership.

Prepare ad hoc project analyses for PMs and PXs as requested.

Work with the accounting team to accurately record GL/SDI entries monthly, per assigned projects.

Subcontractor Management

Obtain, correct, and maintain required billing documents from subcontractors in GC Pay.

Maintain project accounts in the accounting systems (Sage/GC Pay).

Work with PMs to review and approve subcontractor pay applications related to assigned projects.

Process subcontractor check payments and post all cash receipts from Owners.

Track and manage retention for all assigned subcontracts, including retention reductions and stored materials.

Manage the 2nd tier and supplier preliminary notices in conformance with California, Oregon & Washington lien laws, as applicable per assigned projects.

Procure conditional/unconditional releases, and other documents, as necessary in conformance to company and project-specific guidelines.

Communicate with subcontractors to obtain all required documents to complete the pay cycle, including compliance items and executed lien releases.

Verify subcontractor insurance and licensing with Project Coordinators (PCs), union affiliation, and other compliance requirements prior to issuing payments.

Document and update the list of subcontractors that are out of compliance on a weekly basis and communicate to Accounting Leadership for company distribution.

Owner Billings

Work with PMs to generate and process all owner billings in the accounting systems and ensure submission to the client.

Own owner billing end to end on complex projects, including GMP and multi-phase billing structures.

Prepare and process change order billings independently, coordinating with PMs on change order approvals.

Maintain project financials and perform over/under billing analysis, reporting results to management.

Monitor and follow up on outstanding owner receivables; escalate aged items to the Accounting Manager as needed.

Work with PMs to prepare schedule of values (SOV) updates and owner change orders.

Maintain documentation of all SOV revisions and contingency use, including supporting back-up.

Reconcile owner billings monthly against posted receivables to ensure accuracy and alignment.

Coordinate and attend monthly pencil draft meetings to align with the Project team on billings.

Administrative Support

Manage multiple projects simultaneously, organizing and prioritizing workload to meet deadlines.

Provide support and compile information for internal and external auditors, as required.

Coordinate with Corporate and Field offices to ensure alignment on project financial matters.

Support all project start-up and closeout activities, including final lien releases, retention billing, audit documentation, and record retention compliance.

Serve as an informal mentor to Project Accountant I team members and a role model for billing accuracy standards.

Support joint venture accounting as needed.

Perform additional duties as directed by Accounting Leadership.

Skills and Specifications

Intermediate to advanced computer literacy, including strong experience in MS Word, MS Excel, and project accounting software. Sage 300 CRE, TimberScan, and GC Pay experience is preferred.

Strong written and verbal communication, listening, and organizational skills.

Ability to prioritize and work in an environment that has ever-changing demands.

Exceptional ability to multi-task and see the big picture while executing tasks to completion with quality.

Ability to work independently, take initiative, set priorities, and see projects through to completion.

Adherence to company policies and procedures, with disciplined use of company systems.

Ability to exercise discretion and sound judgment, and to ask for help or clarification when needed.

Dependable and detail-oriented, with strong analytical ability, a high degree of integrity, and a commitment to handling sensitive financial information with discretion.

Strong customer service orientation with a collaborative approach to supporting internal and external teams.

Knowledge, Education, and Experience

Bachelor's degree in Accounting, Finance, or Business Administration, with coursework or working knowledge of construction project accounting, contract billings, and cost management.

Demonstrated ability to manage hard billing deadlines, month-end close, and simultaneous project reporting cycles.

Minimum 3-6+years of project accounting experience with a general contractor, subcontractor, or construction management firm; familiarity with AIA billing formats (G702/G703) preferred.

Active CFMA membership supported and encouraged.

Compensation and Benefits

Base salary range: $85,000 - $105,000 annually. Actual compensation will be determined based on experience, qualifications, and internal equity. Truebeck also offers [bonus eligibility, medical/dental/vision, 401(k) with match, PTO].

Truebeck Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Physical Demands and Work Environment

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.

Attention Staffing Agencies:

Please note that we do not wish to receive unsolicited resumes from third-party recruiters or staffing agencies. Any resumes submitted in the absence of a signed agreement will become the property of Truebeck Construction and no fee will be paid should the candidate be hired by Truebeck Construction or our affiliates. We only accept resumes directly from candidates who have applied through our official application process.