Shipping & Receiving Clerk

Summary: The primary role of the Receiving Coordinator is to ensure accurate shipments and receipt of raw material, ingredients and packaging specific to the PO requirements.

Primary Responsibilities

The duties for this position include but are not limited to the following:

• Communicate clearly and accurately with all levels of the organization on logistics related issues.
• Maintain and log documentation and specifics for future shipments.
• Set receiving appointments.
• Contract carriers for daily LTL and TL delivered shipments for any incoming raw material, ingredients and packaging.
• Continuous communication with contracted carriers and internal departments.
• Keep accurate appointment schedule on SharePoint and for security at the loading dock area.
• Notify appropriate team members of cancelled or rescheduled shipments.
• Keep receiving spreadsheet on SharePoint, marking appointments and removing received goods.
• Notify carriers of fee for all missed scheduled appointments.
• Prepare in advance of shipment all customs paperwork needed for shipments out of the US.
• Pack and ship orders for sample portal, online store and internal requests.
• Enter shipment details into UPS World Ship website, monitor and approve UPS freight invoices.
• Communicate with marketing, sales reps, brokers and R&D on a regular basis regarding incoming ingredient, packaging or equipment shipments, samples, order errors, delays, etc.

Qualifications

To be eligible for this position, candidates should meet the following requirements:

• High school diploma or equivalent
• Prior logistics experience
• Proficiency in MicroSoft Suite (Excel, Word, etc.)
• Ability to make decisions and handle difficult situations with multiple parties
• Excellent communication and organizational skills
• Self-motivated with a positive attitude