Assistant Graphics Specialist

Job Description

Job Description

Job Summary

The Administrative & Graphic Design Assistant provides support to the business owner by handling basic graphic design tasks, performing general administrative duties, and assisting with day-to-day operations. This role is ideal for someone who is organized, dependable, and comfortable wearing multiple hats in a fast-paced, small business setting.

Key Responsibilities

Graphic Design Support

• Assist with floor plans and mockups for store design/planning
• Create and update simple marketing materials such as signage, visual merchandising/displays, print and digital graphics, and presentations.
• Make minor edits to existing designs, including resizing, formatting, and text/image updates
• Ensure designs follow established brand guidelines
• Prepare digital files for print, production or online/digital use as needed
• Perform basic photo editing or image cleanup for use on marketing materials or product design

Administrative Duties

• Perform general administrative tasks such as scanning, data entry, filing, and document organization
• Maintain digital and physical records
• Support basic office operations and special projects as assigned

Owner & Operations Support

• Assist the company owner with day-to-day tasks and priorities
• Help coordinate projects and follow up on action items
• Handle miscellaneous duties as needed to keep operations running smoothly
• Serve as a reliable point of support across departments or functions

Qualifications

• Basic graphic design experience and familiarity with tools such as Adobe Creative Suite and/or Canva
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace
• Ability to multitask and adapt to changing priorities
• Strong attention to detail and follow-through
• Professional communication skills, both written and verbal

Preferred (But Not Required)

• Prior experience in an administrative or assistant role
• Experience working in a small business or supporting an executive/owner
• Basic knowledge of print production 

Work Environment

• Small business setting with a collaborative and hands-on approach
• Role requires flexibility and a willingness to assist where and when needed