Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources Assistant to support daily HR operations in Odessa, Texas. This contract position with potential for a permanent opportunity is ideal for someone with strong administrative experience who is comfortable handling sensitive records, supporting compliance activities, and assisting with recruitment-related processes. The role offers the opportunity to contribute across personnel administration, audit support, and pre-employment screening while working in a fast-paced office environment.

Responsibilities:
• Support day-to-day HR administrative functions, including maintaining employee records and organizing personnel documentation with a high degree of confidentiality.
• Assist with per diem and personnel audits by reviewing information for accuracy, identifying discrepancies, and preparing records for follow-up.
• Enter and update employee and candidate data in HR systems and spreadsheets, ensuring information is complete and current.
• Coordinate pre-employment activities such as background checks, motor vehicle record reviews, and related screening steps.
• Help facilitate onboarding tasks by preparing documents, tracking completion items, and communicating next steps to new employees.
• Monitor HR compliance-related paperwork and assist in keeping files aligned with company policies and regulatory requirements.
• Schedule interviews, meetings, and other HR-related appointments while helping manage calendars and logistics.
• Provide general office and administrative support to the HR team, including preparing reports and handling routine correspondence.• At least 1 year of experience in an administrative or office support role.
• Strong proficiency in Microsoft Excel, along with working knowledge of Microsoft Word and Outlook.
• Ability to manage confidential information with discretion and professionalism.
• Experience supporting audits, background screening, or document review processes is preferred.
• Strong data entry skills with close attention to detail and accuracy.
• Excellent organizational and time management skills in a deadline-driven environment.
• Clear written and verbal communication skills for interacting with employees, candidates, and internal teams.
• Prior exposure to HR administration, onboarding, HRIS, or employee relations support is a plus.