HR ADMINISTRATIVE ASSISTANT

Job Description

Job Description

About the Role 

The HR Administrative Assistant is a support role and plays a crucial team role in supporting the human resources department by handling a variety of administrative and clerical tasks. This position ensures the smooth operation of HR functions by maintaining employee records, assisting with the recruitment processes, and assisting with onboarding activities. The role requires close collaboration with HR managers and other staff to confidently facilitate communication and compliance with company policies and labor regulations. The HR Administrative Assistant also contributes to employee engagement initiatives and helps resolve routine inquiries, thereby enhancing overall workforce satisfaction. Ultimately, this position supports the organization's goal of maintaining an efficient, compliant, and employee-focused HR environment.

Minimum Qualifications:

• High school diploma or equivalent required; office workflow.
• Proven experience in an administrative or assistant role.
• Strong knowledge of basic HR principles and labor regulations. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR information systems (HRIS).
• Excellent organizational skills with the ability to manage multiple tasks and maintain confidentiality.

Preferred Qualifications:

• Experience working in the hospitality industry or a similar fast-paced environment.
• Familiarity with ADP or similar HR system.
• Strong interpersonal and communication skills to effectively interact with employees at all levels.
• Skilled note-taker and writer with grammatical proficiency.
• Confident communicator with ability to self-assess unique HR situations and ask questions.

Responsibilities:

• Maintain and update employee records in HR databases and physical files with accuracy and confidentiality.
• Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
• Assist with onboarding activities including preparing new hire documentation and orientation sessions.
• Assist with employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Prepare HR reports and assist with compliance audits to ensure adherence to labor laws and company standards.
• Organize and maintain HR documents, such as performance evaluations, and disciplinary records.
• Collaborate with other departments to support HR initiatives and employee engagement programs.
• Attends meetings as invited and requested.
• Other duties as assigned.

Skills:

The HR Administrative Assistant utilizes strong organizational and communication skills daily to manage employee records and facilitate smooth recruitment and onboarding processes. Proficiency in Microsoft Office and HRIS software enables efficient handling of data entry, report generation, and correspondence. Attention to detail and confidentiality are critical when managing sensitive employee information and ensuring compliance with labor laws. Problem-solving skills help address employee inquiries and support HR initiatives effectively. Takes self-initiative to communicate and report as needed. Additionally, confident interpersonal skills foster positive relationships across departments, contributing to a collaborative and supportive workplace environment.