Project Cost Administrator

Job Description

Job Description

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.

We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.

This is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients In Richmond VA. While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing support, resources, and benefits as your employer. This position is part-time and hours can range.

Objective

We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization processes within a dynamic project environment. This individual will play a critical role in ensuring accurate financial reporting and compliance with company standards. The successful candidate should have experience working in capital projects and possess advanced knowledge of SAP and Microsoft Office Suite.

Responsibilities

• Run spending and purchase order reports in SAP to capture project spending to date and open commitments.
• Create and manage assets in SAP for capitalization at project completion, including:
• Asset descriptions, classes (e.g., conveyor, pump, HVAC, building), serial/model numbers, manufacturer details, installation location, and project number.
• Develop capitalization templates to assist engineers in allocating costs across various assets.
• Generate SAP capitalization templates for streamlined data entry.
• Coordinate labor codes and superior work orders for projects requiring PM labor:
• Request labor codes from PP&E and create superior work orders in SAP.
• Update Project Builder in SAP with labor codes and work orders.
• Manage equipment disposal processes:
• Create Notices of Intent to Dispose (Noids) and Property Disposal Requests (PDRs) in SAP.
• Distribute Noids via email and route PDRs through DocuSign for approvals.
• Upload approved PDRs to Finance portals for asset removal from books.
• Maintain and update Finance’s quarterly B&A reports:
• Ensure engineers provide timely updates and assist with data entry as needed.
• Investigate and resolve discrepancies in open PDRs and coordinate with Finance and engineers for closure.
• Provide creative solutions for locating assets in SAP when disposal documentation is incomplete.

Requirements

• Experience: Minimum of 3–5 years in project cost administration or similar role, preferably in a capital projects environment.
• Technical Skills: Proficiency in SAP and Microsoft Office Suite (Excel, Word, Email).
• Strong analytical and organizational skills with exceptional attention to detail.
• Ability to collaborate effectively with engineers, finance teams, and other stakeholders.
• Knowledge of asset management and disposal processes.
• Bachelor’s degree in Business, Finance, Engineering, or related field preferred.

Benefits

From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as

• Health, Vision, and Dental Insurance
• 401k & ESOP
• Life Insurance
• Short & Long-Term Disability
• Sick Time Off
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Professional Development
• Wellness Program
• Mentorship Program
• Safety Incentive Program
• 24/7 Chaplain Care