Substitute School Secretary

Substitute School Secretary

Reports to: Principal / Office Manager

Position Summary

The Substitute School Secretary provides temporary clerical and administrative support in the school office. This role ensures smooth daily operations by assisting staff, students, parents, and visitors, while maintaining confidentiality and professionalism at all times.

Essential Duties and Responsibilities

• Answer phones, greet visitors, and provide general information or assistance.
• Perform clerical tasks such as filing, photocopying, scanning, and data entry.
• Maintain student attendance records and prepare related reports.
• Assist with scheduling meetings, appointments, or substitute staff.
• Process incoming and outgoing mail and distribute correspondence.
• Support staff with preparation of documents, forms, and school communications.
• Provide first-line assistance to students and parents with questions or needs.
• Maintain confidentiality of student, staff, and district information. Perform other duties as assigned to support office and school operations.

Qualifications

• High school diploma or equivalent.
• Prior clerical or secretarial experience preferred.
• Proficiency with Microsoft Office, Google Suite, and basic office equipment.
• Strong organizational and multitasking skills.
• Ability to communicate effectively with students, staff, and parents.
• Ability to maintain confidentiality and handle sensitive information.

Working Conditions

• Office environment within a school setting.
• May require standing, walking, or sitting for extended periods.
• Interaction with students, parents, staff, and community members.

Rate $22.40