Administrative Coordinator

Job Title

Job Overview: Pay Range: $30hr - $34hr

Responsibilities

• Coordinate and support daily operations of the First-Year Seminar Program.
• Communicate with students, faculty, and staff regarding program activities.
• Organize course information and maintain program records.
• Assist with seminar trip planning, scheduling, and logistics coordination.
• Support budget tracking and administrative planning activities.
• Assist with website updates and maintenance of program materials.
• Support course registration processes and related administrative tasks.
• Respond to inquiries from students, faculty, and academic collaborators.
• Maintain accurate records, reports, and program documentation.
• Ensure smooth execution of program activities and events.

Requirements/Must Have

• 23 years of related administrative or program coordination experience.
• Strong interpersonal and communication skills.
• Ability to work independently with minimal supervision.
• Strong planning, prioritization, and task tracking abilities.
• Basic or higher proficiency in common office software applications.

Experience

• Experience coordinating academic programs, projects, or events preferred.
• Experience handling student, faculty, and staff communications.
• Experience maintaining records, reports, and administrative documentation.
• Experience supporting scheduling, registration, and logistics activities.

Should Have

• Strong attention to detail.
• Self-motivated and proactive working style.
• Strong organizational and multitasking abilities.
• Ability to manage competing priorities effectively.

Skills

• Program coordination and administrative support.
• Communication and stakeholder management.
• Scheduling and event coordination.
• Budget tracking and record keeping.
• Microsoft Office or similar productivity tools.
• Documentation and reporting.

Qualification And Education

• Bachelors degree preferred or equivalent experience.