Administrative Assistant III

Administrative Assistant III

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors within their specific departments.

Job duties include managing hiring and processing PCRs and stipend requests, monitoring and processing time management for the department's staff, monitoring transactions within the operating budget and maintaining precise ledgers, reviewing and processing purchase orders and invoices, coordinating travel arrangements, applications, and reimbursements for all staff, serving as support to the front office to greet, screen, and route customers, assisting with the department's general email, using independent judgment to effectively prioritize workload while working in a team-oriented, customer service-based environment, coordinating and overseeing the supervisor's calendar and schedule, organizing, prioritizing, directing, and explaining office work assignments to office staff and student workers, providing training for admin II and student workers, managing the office facilities and supplies, assisting in the preparation of various activities and events, ensuring compliance with state educator preparation requirements within the workflow of the department's staff, maintaining compliant log and organizing student appeals for review, collaborating to provide insight on process improvements and successful outcomes, and responsible for updating content and managing GATO for the department website.

Required qualifications include knowledge of university/academic policies and procedures, advanced working knowledge of Microsoft Office, spreadsheets, databases, and other desktop software, experience prioritizing workload and completing assignments with tight deadlines, experience with budget and PCRs, including using software such as SAP (GUI, Marketplace, Concur) or similar, experience working with university GATO website management, including CALIGO, knowledge of student information systems such as Ellucian Banner 9, Degree works, Navigate, SL&L or similar, ability to work as a team member and interact appropriately with others, and must be a current Texas State Employee.

Preferred qualifications include a Bachelor's degree or equivalent combination of education and experience level and previous university experience.