Accounts Payable Specialist

Responsibilities

Kforce has a client that is seeking an Accounts Payable Specialist in West Warwick, RI. In this role, you will process a high volume of invoices (approximately 300-400 per week), including expenses and capital inventory, with accuracy and timeliness.Responsibilities:

• Perform three-way matching for inventory purchases and review/vouch expense-related invoices
• Ensure all purchases are properly authorized via purchase orders or approved signatures
• Prepare and present weekly payment runs, including supporting documentation for management review
• Execute payment processes, including check runs and wire transfers
• Maintain accurate accounts payable records, including invoice verification, coding, and discount calculations
• Manage vendor files and assist with year-end 1099 preparation
• Research and resolve invoice discrepancies; Document and track issues to support process improvements
• Collaborate with internal departments and external vendors to address inquiries and resolve issues
• Track and report on Travel & Entertainment expenses
• Generate reports for management, including Accounts Payable registers and vendor spend analysis
• Support monthly reporting and comparative analytics as needed
• Continuously improving AP processes, tools, and workflows for greater efficiency
• Crosstrain with Accounts Receivable to support team flexibility
• Assist with special projects and other duties as assigned

Skills

• Strong data entry skills
• Comfortable using email and Excel
• Excel ability should include entering formulas in cells, SUM, pivot tables, and ideally VLOOKUP
• Strong customer service skills
• Some accounting knowledge preferred, but the team is willing to train

Preferred Background:

• Prior accounts payable experience
• Candidates who are coachable and comfortable learning accounting processes
• Experience working in a smaller finance department
• Strong attention to detail and accuracy with repetitive data entry tasks

Systems & Technical Skills:

• Email proficiency required
• Excel skills required, including formulas, SUM, and pivot tables
• VLOOKUP is preferred but not required if other Excel skills are strong

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."