Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist - Kissimmee FL - Contract to Hire Opportunity

Monday - Friday 8:00 - 4:30

Hybrid after 90 days with 3 days in office and 2 days remote

About the Job

This Accounts Payable Specialist opportunity supports the accounting operations. The role is responsible for processing accounts payable, maintaining accurate supporting documentation, coordinating vendor and insurance records, and completing recurring reconciliations and reports.

Responsibilities:

·   Receive invoices by email, mail, or from managers, code them accurately, and distribute them through the digital approval process.

·   Enter and post accounts payable transactions weekly, attach supporting documents, and process final payments.

·   Process the first of the month ACH batch and other scheduled payment activity.

·   Reconcile American Express activity weekly, gather receipts, attach documentation to cash entries in Acumatica, and process the monthly payment.

·   Monitor insurance expiration dates for commercial tenants, request current certificates of insurance, and maintain tracking spreadsheets.

·   Support new vendor setup and approval, maintain vendor records, and track required certificates of insurance.

·   Track company deposits held by utility providers.

·   Maintain fixed asset tracking records.

·   Maintain annual license and certificate records and monitor recurring monthly invoices for expected amounts and receipt.

·   Support year end 1099 reporting and maintain organized, complete accounts payable documentation.

Qualifications:

·   High School degree required

·   Bachelor’s degree preferred or equivalent experience

·   1 year required, 3 years preferred, of related experience

·   Exceptional attention to detail and a strong commitment to accuracy

·   Proficiency in Microsoft Excel - Formulas, Pivot Tables, and VLOOKUP's

·   Strong communication skills and a professional, positive approach

·   Excellent organizational skills