Office Administration Assistant

Job Description

Job Description

Financial & Project Administrative AssistantPosition Overview

Shoals MPE is seeking a dependable and organized Accounting & Bookkeeping Assistant to support our accounting and administrative operations. This position will assist with accounting, accounts payable and accounts receivable, payroll support, project management, data entry, and general office administration. The ideal candidate is detail-oriented, comfortable working with numbers, and able to keep records organized and up to date. Key Responsibilities

Assist with Accounts Receivable follow up, including invoicing and payment tracking, contacting customers regarding accounts.

Enter vendor invoices accurately into QuickBooks Desktop.

Match vendor invoices against purchase orders and verifying pricing, quantities, and job information. Identify and research discrepancies between invoice, purchase orders and vendor documentation.

Organize and maintain financial and project-related files, electronic and paper documentation. Obtaining, submitting, and tracking permits for active jobs.

Answer incoming calls professionally and direct to appropriate department.

Assist with general accounting and administrative task as needed.

Required Qualifications

Basic experience with Accounts Receivable, Accounts Payable, or bookkeeping

Experience with QuickBooks preferred

Proficient in Microsoft Office particularly Excel and Outlook

Strong organizational skills, time management and attention to detail

Ability to work independently and prioritize and manage multiple tasks to meet deadlines.

Professional verbal and written communication skills

Reliable attendance and strong work ethic and follow through

Preferred Qualifications

Experience in QuickBooks Desktop.

Experience in construction, HVAC, plumbing, electrical, or service industries is a plus

Experience in Procurement, account payable, accounts receivable, job costing, project billing.

Experience with customer account follow- or collections, invoicing or billing is a plus but not required

What Success Looks Like

Financial records are accurate and organized

Vendor invoices and customer payments are processed on time

Procurement responsibilities

Documentation is easy to locate and maintain

Daily administrative tasks are completed efficiently

Why Join Shoals MPE

Stable, growing company with a strong reputation in North Alabama

Supportive team environment

Opportunity to learn and grow within the company

Consistent, full-time work

Benefits

Competitive pay based on experience

Health Insurance offered based on company policy

Paid Vacation and paid Holidays

401(k) with Company Match up to 4 %

Training and development opportunities

How to Apply

Submit your resume and relevant experience for consideration. Candidates with backgrounds in office AR, procurement, bookkeeping, accounting support, or customer service are encouraged to apply. Powered by JazzHR Vq45iTVWc7