Business Support Specialist

Business Support Specialist

High performers deserve a high-performance culture and a state-of-the-art headquarters. First American is proud to offer its colleagues outstanding compensation & benefits, including 401(k) match, a free on-site gym, paid parental leave, and subsidized childcare, and a flexible hybrid schedule, among many others.

The Business Support Specialist is a proactive and detail-oriented individual who will provide administrative and operational support across our Admin, Human Resources, and Operations departments. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their work, and is passionate about helping teams run efficiently and effectively.

This position is an in-office role. Office hours are Mondays - Fridays 8:00am - 5:00pm

Administrative/Human Resources Support

• Greet visitors, manage mail, prepare shipping labels, place catering orders, and plan events.
• Set up and break down meeting rooms, maintain a clean and stocked office environment, run errands, visit the post office, and assist with facility cases.
• Manage time off, schedule meetings and interviews, and handle other related projects.
• Report Salesforce compensation and prepare data for semi-monthly payroll processing.
• Process invoices for payment and reconcile credit card statements.

Operations Support

• Support daily operational tasks and documentation organization, storage, and retention
• Operations portfolio maintenance tasks, including insurance certificate renewals and vehicle titling

Qualifications:

• Combination of education, training, and experience
• 2+ years of experience in a business support, administrative, or coordinator role.
• Strong organizational and multitasking skills with a positive and proactive attitude.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with Workday and Salesforce systems is a plus.
• Ability to handle sensitive information with discretion.

Compensation: $25.00 - $28.00/hour

We are hiring a limited number of professionals with a can-do attitude, who enjoy camaraderie, believe in excellence, and have an action orientation. If you value being part of a highly empowered team and enjoy an environment that rewards innovation, hard work, and excellencewe would love to talk to you.