Project Administrative Assistant - Electrical

Responsibilities Submitting permit applications and ensuring proper follow-up Tracking jobsite personnel documentation and background check requirements Maintaining up-to-date contact lists (project managers, foremen, stakeholders) Managing technical documentation (RFIs, submittals, drawings, revisions, technical changes) Following up on equipment and material rentals Preparing purchase orders and letters of intent Processing daily reports from superintendents/foremen (delivery slips, work orders, filing, and distribution) Sending invoices to clients Opening and maintaining project files in internal systems Assisting project managers during project startup Supporting project managers with preparation, submission, and follow-up of administrative and technical documents Document control and filing Invoice validation General coordination tasks Preparing bid submission documents Submitting bids on various platforms Following up with General Contractors regarding bid results Issuing purchase orders to suppliers Performing other related tasks required to support the project team Requirements Highly organized with strong attention to detail Strong ability to structure and manage workload independently Proactive, reliable, and solution-oriented Comfortable working with multiple deadlines and priorities Good communication skills (written and verbal) Proficiency with Microsoft Office (Excel, Outlook, Teams) Experience in construction, administration, or project support is an asset Motivated, willing to learn, and ready to grow #J-18808-Ljbffr Jobtailor