Director of Administration

Job Description

Job Description

Salary: $35/hr

The Unitarian Universalist Church of Long Beach seeks a Director of Church Administration (DCA) to bring leadership and professional expertise to a broad variety of functions necessary for the effective planning and day-to-day operation of the church. The Director of Church Administration collaborates closely with the Board of Trustees, Treasurer, Minister, and staff to implement the Vision and Mission of the church. The Director of Church Administration is responsible for the management and coordination of the churchs office, communications, human resources, facilities, and financial operations. The Director of Church Administration supervises the Financial Coordinator, Sextons, and any other assigned staff. This is a 30 hour a week position, with the expectation of weekday office hours, some evening meetings and regular Sunday morning presence. We look forward to meeting you!

Start date June 1, 2026

Areas of Responsibility

• Office, IT, and Communications
• Financial Management and Stewardship
• Facilities Management
• Human Resources and Staff Team Support

Office, IT, and Communications

• Maintain office services by organizing office operations and procedures and by maintaining equipment utilized (phones, printers, copier, alarm, etc.)
• Implement and monitor the administrative affairs of the church, including maintaining and managing computer applications, databases, website, and wifi network
• Manage office and custodial supplies as needed (cleaning, kitchen, restroom, etc.)
• Implement church procedures and policies
• Digital and print communications including order of service, announcements, website and social media.
• The Director of Church Administration collaborates closely with the Board of Trustees, Treasurer, Minister, and staff to implement the Vision and Mission of the church.
  
• Administer One Church database and Google Drive platforms
• Collaborate with member Committees to create congregational mailings, materials, etc. (Stewardship, Board, budget, etc.)
  

Financial Management and Stewardship:

• Manage regular and routine financial operations as established by the Treasurer and Finance Committee
• Supervise Financial Coordinators work in support of financial operations
• Maintain accounting policies, procedures, and records in compliance w/financial controls & procedures and collaborate with Treasurer to establish new processes when needs emerge
• Oversee contributions, legacy gifts, accounts payable/ receivable, and payroll functions
• Monitor adherence to budget within scope of church administration
• Guide staff and congregational groups in a generative process of mission-based budgeting
• Support annual pledge campaign with Stewardship Committee

Facilities Management

• • Manage church facilities for church and member functions and for long-term and single event renters

• • Recruit new long-term and single-event rental users to increase revenue
  • Manage recurring contractual work (i.e. landscape and custodial service) and unschedule repairs arranged by Facilities Committee
  • Process and forward issues regarding facilities usage to staff supervisor, Facilities Committee, and/or Board of trustees.
  • Maintain and implement safety policies and security protocols in collaboration with Facilities Committee and Head of Staff to ensure the safety of the UUCLB congregation and community
  • Protect the churchs fixed assets, including managing appropriate property insurance policies.
  • Communicate regularly with Facilities Committee

Human Resources and Staff Support

• Ensure staff compliance with UUCLB Personnel, State, and Federal Employment policies
• Ensure staff and volunteer training compliance with Livescan, Harassment Prevention, Mandated Reporter, and other required practices and trainings
• Administer employee benefits (healthcare, dental, retirement, insurance)
• Onboard and offboard new and departing employees
• Maintain accurate Employee Handbook
• Support Personnel Committee
• Support Head of Staff (Minister)
• Serve as primary contact for Workers Compensation, accident and property damage reports, insurance claims, and incidents requiring police.

Qualifications:

• Degree in finance, accounting, business, management, or a related field is recommended; relevant experience or certifications will be considered.
• Experience in non-profit administration, with at least 3 years of experience managing others.
• Experience leading financial management functions, human resources operations and benefits, facilities management, and use of administrative technologies such as Google suite and database management systems.
• Experience operationalizing organizational objectives, including new ideas that maximize efficiency and improve outcomes.
• Affinity for or alignment with Unitarian Universalist values

Core Competencies:

• Process and project management
• Strategic thinking
• Commitment to diversity, belonging and inclusion
• Policy compliance
• Delegation and Supervision
• Attention to detail
• High degree of collaboration
  

Benefits

Time off, retirement, and vacation benefits provided. UUCLB pays 80% percent of the premium per month for the annually selected medical and dental plans for employee only coverage. Benefit coverage will begin the first day of the month following the start of employment. UUCLB employees who qualify for medical and dental/vision coverage may enroll their spouse and dependent children to their medical and dental plan coverage as allowed by the insurance carrier contracts. The employee share of cost for dependent coverage is 50%. UUCLB will contribute 10 % of annual salary toward retirement benefits after 1 year of employment.

Hiring Policy:

Members of UUCLB shall not be considered for this or other staff positions at UUCLB. This policy is best practice to avoid the conflicts of interest that can arise from dual relationships. Not employing members as staff promotes healthy and effective relationships between the staff, Minister and congregation.

About UUCLB:

The Unitarian Universalist Church of Long Beach has had a presence in Long Beach for over 100 years. Our religiously liberal, welcoming congregation of approximately 300 members and friends is passionate about social justice causes and supporting our individual spiritual journeys.