Human Resources Assistant (Hybrid Opportunity)

Porter Drive, Stanford, California, United States. Human Resources. Post Date: May 22, 2026. Requisition #109299. Stanford University is seeking a full-time Human Resources Assistant (HR Support 1) who provides administrative and operational support for our diverse population of employees in the Department of Medicine (DOM). The Department of Medicine Human Resources (HR) team oversees day-to-day HR services for approximately 1,900 employees in 16 divisions and a central operations group. We are the first line of contact for employees, supervisors, and leadership within our department. The HR Assistant will work under the general supervision of the HR Director to support the DOM HR team. The Department of Medicine is committed to high standards for patient care, biomedical research, professional education, teaching, and training. We strive to advance the science of medicine by developing methods to prevent, diagnose, and treat diseases and to provide compassionate health care to all patients. The HR Assistant will share responsibility with other HR Assistants to manage weekly department new hire orientations and present Stanford employment policies and processes to groups of up to 20 employees per session, either in-person or via Zoom. The ideal candidate will excel at presenting information before diverse audiences of faculty, staff, and contingent employees and will assist new employees with onboarding questions. The position will also provide support related to talent acquisition, HRIS transactions, and other administrative/operational tasks for the DOM HR team. We are open to a hybrid work arrangement (combination of onsite and remote work). The number of days and schedule may occasionally fluctuate due to business needs, but the role is expected to be on-site a minimum of 3 days per week and to work on-site on Mondays for scheduled new hire meetings. The current on-site location is Palo Alto, with occasional travel to the Stanford main campus or other department locations in the Stanford and Redwood City regions. Duties Include Lead department new hire orientation in rotation with other HR Assistants; respond to inquiries and take appropriate action. Serve as a resource regarding a defined set of policies and procedures. Prepare documentation and book conference rooms or manage Zoom setup. HRIS/People Analytics: support data entry and record retention. Generate standard reports using the HCM system for compliance, auditing, and metrics. Performance Management: support tracking of performance appraisal forms. Run reports and provide updates to senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed. Talent Acquisition: support candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating onboarding processes for staff. Liaise with central university offices as needed. Transactions: process HR transactions in the HCM system using standard operating procedures and university guidelines for hiring, personnel changes, reclassifications, and related activities. Maintain personnel and HR-related files. Maintain consistency with Stanford HR policies, procedures, and requirements, and applicable local, state, and federal laws. Participate in and foster an inclusive workplace culture where all employees feel valued, respected, and empowered. Administrative coordination of department Unpaid Student Trainee program. Act as courier for the Human Resources team (e.g., sending out mailings and employment documents, picking up checks). Desired Qualifications Excellent verbal communication skills and demonstrated experience presenting information to various audiences successfully. Knowledge of human resources laws. Strong Microsoft Word and Excel skills. Experience using a human resources information system such as Oracle HCM. Experience working in a college or university setting. Demonstrated success working in a fast-paced environment. Bachelor’s degree. Education & Experience (required) Associate's degree or a combination of education and relevant experience. Knowledge, Skills And Abilities (required) Behavioral competencies: Refer to competencies for HR Support. Technical competencies: Strong accuracy and attention to detail. Strong proficiency with business applications, Microsoft Office suite, Google suite, etc. Demonstrated ability to maintain confidentiality and handle highly sensitive and personal information with sound judgment, tact, and discretion. Certifications & Licenses None Physical Requirements Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects up to 10 pounds, sort/file paperwork. Rarely kneel/crawl, operate foot and/or hand controls. Working Conditions May travel by car or use transportation services to support department operations across campus sites in Redwood City and Palo Alto areas. Open to a hybrid work arrangement (on-site and remote). The number of days on-site may fluctuate; expected to be on-site a minimum of 2-3 days/week, with Mondays on-site for new hire meetings. Working Standards Interpersonal Skills: Ability to work well with Stanford colleagues, clients, and external organizations. Promote Culture of Safety: Commit to personal safety and safe practices; communicate safety concerns. Subject to and comply with all applicable University policies and procedures, including those in the University’s Administrative Guide. The expected pay range for this position is $29.74 to $34.94 per hour. Stanford University provides pay ranges representing its good faith estimate of the hourly wage. The pay offered will be determined based on factors such as scope and responsibilities, qualifications, departmental budget, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay is one aspect of the rewards package. The Cardinal at Work website provides information on Stanford’s benefits and rewards. Specifics about the rewards package for this position may be discussed during the hiring process. Note: This description includes standard statements about employment and does not alter the essential duties of the role. Employment terms may vary by department or program needs. Schedule: Full-time • Job Code: 1705 • Employee Status: Regular • Grade: F • Requisition ID: 109299 • Work Arrangement: Hybrid Eligible #J-18808-Ljbffr