Facilities Coordinator 3

Job Description

Job Description

We are looking for a Facilities Coordinator 3 to support daily workplace operations in Durham, North Carolina. This is a Contract position focused on maintaining a safe, organized, and efficient office environment while coordinating essential site services and vendor activities. The role works closely with internal teams and service providers to keep facilities running smoothly, support inventory and deliveries, and uphold compliance with workplace and safety standards.

Responsibilities:
• Perform routine inspections throughout the site to verify that work areas remain orderly, functional, and aligned with safety expectations.
• Address facility service requests promptly by coordinating repairs, maintenance activities, and small onsite projects with appropriate follow-through.
• Organize workplace services such as mail distribution, meeting space readiness, food-related support, events, office moves, and other employee amenities.
• Communicate with vendors, building support personnel, and service partners to ensure onsite tasks are completed accurately and on schedule.
• Assist with sourcing service providers and keep facility records, internal site information, and required documentation current and accurate.
• Help maintain emergency preparedness materials, support response procedures, and reinforce environmental health and safety practices across the site.
• Manage incoming and outgoing material shipments, track inventory levels, and maintain organized warehouse-related records.
• Provide day-to-day administrative support for facilities operations, including scheduling, documentation, and coordination of site activities.• Strong communication, organization, and problem-solving abilities in a detail-oriented workplace setting.
• Ability to work independently, manage competing priorities, and stay effective in a fast-paced environment.
• Demonstrated flexibility, initiative, and a customer-focused approach to supporting onsite operations.
• Willingness and ability to occasionally lift, push, or move items as required for daily facility tasks.
• Effective collaboration skills with the ability to work well across teams and with external vendors.
• Experience in facilities coordination, property management, hospitality, or a related area is preferred; entry-level candidates with relevant exposure may also be considered.
• Working knowledge of Microsoft Excel, spreadsheets, documentation practices, and basic administrative or financial tracking is preferred.
• Familiarity with workplace safety requirements, building systems, deliveries, inventory handling, or support of specialized spaces such as labs is a plus.