Accounts Payable Manager, Texas Institute for Electronics

Job Posting Title: Accounts Payable Manager, Texas Institute for Electronics ---- Hiring Department: Texas Institute for Electronics ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: To Be Determined at Offer ---- Earliest Start Date: Ongoing ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes About Us The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, pre-eminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth. Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing. With over $1 billion in funding from the US DoD and the state of Texas, we\'re at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin - named "America\'s Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Texas Institute for Electronics embodies the city\'s innovative spirit. UT Austin, recognized by Forbes as one of America\'s Best Large Employers, provides outstanding employee benefits and total rewards packages that include: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin\'s libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see Benefits | Human Resources and UT Austin Employee Experience | Human Resources and UT Austin Employee Experience | Human Resources Due to the nature of the work, you must qualify as a U.S. Person as defined in 22 CFR § 120. Purpose Oversees and performs complex accounts payable functions while providing day-to-day leadership of the A/P team. Ensures accurate, timely, and compliant processing of payments in accordance with CSU, university, state, and federal requirements. Serves as a subject matter expert for procurement- and contract-related payments, provides operational oversight, and contributes to continuous process improvement initiatives, including future ERP implementation efforts. Responsibilities Payments Team Leadership: Leads departmental invoice workflow to ensure accuracy, proper coding, compliance, and timely processing. Provides hands-on training and guidance to A/P staff. Serves as the first point of contact for escalation of complex issues involving other teams, central university offices, and vendors. Assists A/P staff with duties when needed to meet deadlines and provides coverage during absences. Payment Voucher Processing: Reviews purchase orders and contracts to ensure appropriate account usage, compliance with University, State, and Federal procurement policies. Submits requests for purchase order change orders and contract amendments. Audits vendor invoices and supporting documentation against contract requirements and works with the vendor to resolve issues. Processes payment vouchers against purchase orders, contracts, and subawards. Creates wire transfer payment requests for submission to central processing team. Monitors subaward approvals and transfers for invoice processing. Compliance & Operational Support: Ensures all A/P processes align with CSU, university, state, and federal requirements. Maintains documentation and retention compliance. Utilizes institutional knowledge to maintain an expert-level understanding of processes to assist peers and streamline workflows. Provides cross-team consultative support and oversight. Process Improvement: Contributes to future ERP implementation and organizational change associated with A/P processes. Continuously identifies and recommends improvements to streamline workflows within the existing A/P processes and cross-team functionality. Required Qualifications Bachelor\'s degree and at least four years of progressively responsible experience in accounts payable or accounting operations, including high-volume payment processing. Demonstrated leadership experience supervising an A/P or finance team, including workload management, training, and performance development. Advanced knowledge of accounts payable functions, including invoice review, three-way matching, payment processing, vendor maintenance, reconciliations, and resolution of complex discrepancies. Subject matter expertise in procurement- and contract-related payments, including purchase orders, contracts, and payment terms. Experience interpreting and applying policies and procedures, ensuring compliance while resolving exceptions and nonstandard transactions. Experience leading or supporting process improvements, including documentation, efficiency identification, and implementation of internal controls and best practices. Proficiency with ERP financial systems, accounts payable platforms, and Microsoft Excel for reporting, reconciliations, and analysis. Broad experience across transaction processing, accounting operations, purchasing, reconciliations, planning, reporting, and financial analysis. Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment. Strong problem-solving and analytical skills, including researching and resolving financial inquiries. Effective time management, organization, and attention to detail. Ability to work independently and collaboratively with minimal supervision. Professional communication skills, both written and verbal, with strong customer service orientation. Ability to maintain confidentiality, exercise discretion, and use sound judgment in decision-making. Experience using electronic accounting and work management systems to process web-based documents. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Exceeds required education and includes at least two years of progressively responsible finance or accounting experience, including transaction processing, planning, reporting, and financial analysis. Experience in a university, public sector, or similarly regulated environment. Familiarity with State of Texas or UT Austin vouchering and accounting policies and procedures. Strong knowledge of and experience ensuring compliance with university, state, and federal requirements, including policies, regulations, documentation standards, and audit readiness. Experience supporting ERP system implementations or upgrades, including testing, data validation, training, and post-implementation support. Salary Range TIE Pays Industry Competitive Salaries Work Schedule Standard work schedule is Monday - Friday (flexible between 7am and 6pm) Limited hybrid may be allowed Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis. Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity (ex: using a mouse) Required Materials Letter of Interest Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor\'s legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university\'s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. The University of Texas at Austin