Production Operations Manager

Operations / Administrative Office Manager

Special Event / Scenic Production company seeks Crewing Admin Manager to Coordinate and Manage crew schedules and provide general main office and schedule support.

The ideal candidate maintains regular contact with all crews, available staff, employment agencies, and internal departments and acts as the direct contact for crews and staff in the event of unexpected staff changes and contributing to adequate solutions.

Duties and Responsibilities:

Main duties include recruitment, selection, and hiring of over-hire personnel in coordination with respective Department Heads.

Managing crew schedules and rotations.

This position will require after-hours availability dependent on current workload.

Facilitate training and ensure compliance with regulations and documentation requirements.

Coordinate and make sure all necessary COI information is completed and gatherd.

Work closely with the HR/Payroll department to ensure onsite hours are submitted by supervisors in a timely manner.

Other general clerical tasks such as such but not limited to; Welcoming visitors to the front office, answering phone calls, managing calendars, sorting mail, scanning, printing, filling, assist in preparation of mass mailings (for pension plan, medical, etc.), update staff directory, manage company sponsored events, keep inventory of office supplies and ordering new materials as needed.

Qualifications

• Candidates should possess strong Production Planning and Production Management skills to coordinate schedules, resources, and multiple projects simultaneously.
• Candidates should possess solid Operations Management and Analytical Skills to optimize workflows, follow budgets, and interpret production data for decision-making.
• Candidates should possess effective Communication skills to collaborate with cross-functional teams, vendors, and clients, and to provide clear direction to shop staff.
• Experience in live events, fabrication, theatrical production, or experiential marketing environments is highly beneficial.
• Proficiency with production management software, scheduling tools, and basic MS Office or similar applications.
• Relevant education such as a bachelor’s degree in Production, Operations Management, Theater/Technical Production, or a related field, or equivalent practical experience.