Middle School Bookkeeper

Position Type:
Secretarial/Clerical/Bookkeeper

Date Posted:
5/19/2026

Location:
Carl Stuart Middle School
Job Description
Middle School Bookkeeper
Conway Public School District

Qualifications:

1. High school diploma or equivalent
2. Strong technology skills
3. Strong communication skills
4. Ability to work well with others

Reports to:
Principal

Supervises:
Not applicable

Terms of Employment:
The contract length will be 205 days.

Evaluation:
Based on local district policy and performed by the building principal who is assisted by the assistant principal in regard to evaluations.

Job Goal:
The Middle School Bookkeeper is responsible for overseeing the financial and registration duties of the school in accordance with all District policies.

Performance Responsibilities:

1. Follows and maintains knowledge of all District policies and procedures.
2. Enters leave of absence information into accounting system (eFinance).
3. Follows all purchasing policies and procedures as outlined in the District Bookkeeping Procedures manual.
4. Follows all policies and procedures for handling cash and checks as outlined in the District Bookkeeping Procedures manual.
5. Orders supplies and merchandise.
6. Reconciles and pays warehouse tickets.
7. Tracks individual teacher budgets.
8. Runs budget reports from accounting system (eFinance), as needed by the administration.
9. Updates payroll.
10. Sends monthly reports to the Central Office on activity budgets, payroll, etc.
11. Completes registration for new students, including entering information into eSchool.
12. Drops students, when appropriate, following District procedures.
13. Sends and requests student records, as needed.
14. Follows all procedures concerning confidentiality of records.
15. Completes basic tasks necessary for effective operation of the school office.
16. Other duties, as assigned

This job description is in no way an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or promise or guarantee of any specific terms or conditions of employment. Conway Public Schools reserves the right to add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Revised: February 1, 2019