Litigation Secretary

Litigation Secretary – Business Litigation A nationally recognized Am Law 100 law firm is seeking an experienced Litigation Secretary to join its Business Litigation practice in Costa Mesa. This is an excellent opportunity to support a team of accomplished litigators handling sophisticated commercial disputes in a collaborative, fast-paced environment. The ideal candidate will have extensive experience supporting business litigation attorneys and possess a strong understanding of California state and federal court procedures, exceptional organizational skills, and the ability to manage multiple priorities while delivering outstanding client service. Responsibilities Provide high-level administrative and litigation support to a team of business litigation attorneys. Prepare, revise, proofread, and finalize pleadings, motions, discovery, correspondence, briefs, and trial documents. Coordinate and process electronic filings in California state, federal, and appellate courts. Maintain attorney calendars, monitor litigation deadlines, and coordinate hearings, depositions, mediations, and client meetings. Prepare tables of contents, tables of authorities, exhibit binders, and other complex legal documents. Organize and maintain electronic and physical case files using the firm's document management system. Assist with trial preparation, including exhibit management, witness materials, and courtroom logistics. Enter attorney time, process expense reports, and assist with client billing as needed. Coordinate travel arrangements and prepare detailed itineraries. Communicate professionally with clients, opposing counsel, court personnel, and internal departments. Handle confidential information with discretion while maintaining a high level of accuracy and professionalism. Qualifications Minimum of 5 years of litigation secretarial experience in a law firm environment. Experience supporting business or commercial litigation attorneys within a mid-size or large law firm preferred. Thorough knowledge of California state and federal court rules, procedures, and electronic filing requirements. Proficiency with Microsoft Office Suite, Adobe Acrobat, document management systems (iManage or similar), and legal calendaring software. Experience preparing tables of contents and tables of authorities using Microsoft Word. Exceptional proofreading, grammar, and document formatting skills. Strong organizational skills with the ability to manage competing priorities and meet critical deadlines. Excellent interpersonal and communication skills with a client-service mindset. Ability to work independently while collaborating effectively within a team environment. Competitive salary up to $110,000 , depending on experience. Comprehensive medical, dental, and vision insurance. 401(k) with firm contribution. Generous PTO and paid holidays. Professional development and continuing education opportunities. Hybrid work flexibility, where applicable. Opportunity to join one of the nation's premier Am Law 100 firms with a strong reputation for excellence in business litigation. Equal Opportunity Employer / Veterans / Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers #J-18808-Ljbffr LHH