Closing Administrative Coordinator

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We are seeking a highly motivated and organized individual to join our team as a Closing Assistant and Receptionist. This dual role position combines essential front-office reception duties with integral support to the closing department. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role is crucial in ensuring smooth operations for both clients and internal team members.

Key Responsibilities:

Receptionist Duties:

• Greet customers, visitors, and delivery personnel with a professional and welcoming demeanor.
• Answer incoming calls, provide information, and route inquiries to the appropriate staff.
• Maintain the front office area by ensuring it remains tidy, organized, and welcoming at all times.

Closing Assistant Duties:

• Assist the closing department with preparing and organizing closing documents for real estate transactions, including closing statements and deeds
• Handle post-closing, including disbursing files, e-recording, and returning lender packages per the loan instructions
• Help to draft correction instruments for any post-closing errors that are discovered by the finals team.

• Education: High school diploma or equivalent required.
• Experience: Minimum of 1-2 years of experience in office administration, customer service, or related field.
• Skills:
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle confidential information with discretion.
  • Customer service-oriented attitude with the ability to handle challenging situations calmly and professionally.
• Knowledge: Basic understanding of title and escrow processes is a plus but not required (training will be provided).

Guaranty Closing and Title Services offers health, dental, vision, life and a 401k plan with a generous company match. We offer paid time off, company paid holidays, time off on your birthday, tuition reimbursement, family fun and wellness rewards and the opportunity to learn and grow every day. We pride ourselves on our family-friendly and fun culture. If you are interested in learning more about this role, our company and/or the title industry, apply today. We would love to meet you!