Executive Assistant

National Minority Supplier Dev

Position Summary : The Executive Assistant provides crucial high-level administrative support to the senior leadership team and assists with the efficient operation of the organization, performing a wide range of administrative duties, managing complex calendars, coordinates meetings, and maintaining confidential information. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Essential Duties and Responsibilities :

Executive Support :

Provide high-level administrative support to the senior leadership team.
Manage calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared and distributed in a timely manner.
Prioritize and manage incoming communications (phone calls, emails, mail), responding or redirecting as appropriate.
Prepare and proofread correspondence, reports, presentations, and other documents as requested.

Meeting and Event Coordination :

Coordinate and schedule internal and external meetings, including logistics.
Prepare meeting agendas, minutes, and action items, ensuring follow-up and timely completion of tasks.
Assist in the organization of special events, conferences, and board meetings, coordinating travel arrangements, accommodations, and registration.

Document and Information Management :

Maintain organized electronic and physical filing systems, ensuring documents and records are properly stored and easily retrievable.
Manage confidential and sensitive information with discretion, adhering to privacy and security policies and regulations.
Assist in the preparation and distribution of leadership materials, reports, and other important documents.

Administrative Support :

Provide general administrative support to various departments and teams within as needed.
Process and track expense reports and invoices, ensuring accuracy and compliance with financial policies.
Coordinate and facilitate internal communications, such as staff announcements, newsletters, and updates.
Build and maintain positive relationships with internal and external stakeholders, including staff, board members, vendors, and community partners.
Serve as a point of contact and liaison between the executive team and internal/external stakeholders, addressing inquiries and requests promptly and professionally.
Provide exceptional customer service, demonstrating a helpful and friendly attitude in all interactions.
Performs other duties as assigned.

Qualifications & Experience :

Bachelor's degree preferred
7 years of "C" Suite experience
Exceptional organizational and written communication skills and exacting attention to detail
Strong technology skills with proficiency in Microsoft Office, particularly Outlook, as well as Teams, Word, and Excel
Providing support in a corporation and/or Non-Profit Organization preferred

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Vacancy posted 3 days ago

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