Administrative Secretary

Salary : $58,459.41 - $71,246.19 Annually
Location : Visalia, CA
Job Type: Full-Time
Job Number: 27-000640
Department: Assessor/Clerk-Recorder
Opening Date: 09/22/2026
Closing Date: 9/28/2026 11:59 PM Pacific

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the Assessor/Clerk Recorder, District Attorney, Health and Human Services Agency, Resource Management Agency, and the Sheriff. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration.
Current vacancy is with the office of the Assessor/Clerk-Recorder located in Visalia.

Work Schedule: Monday - Friday; 8:00 am to 5:00 pm
Typical Duties
DUTY SAMPLE

• Act as Confidential Secretary.
• Research, gather and analyze facts and data on a variety of subjects and compile financial, activity, or governmental reports.
• Assist in the facilitation of activities and policies including participation in development of budget requests and cost estimates.
• Monitor office expense accounts, check invoices, and perform purchasing-related activities.
• Plan, assign, coordinate and supervise the work of other clerical or support staff.
• Prepare complex documents using word processing, spreadsheet and other computer software on a personal computer.
• Finalize and print or arrange for publication of documents.
• Prepare correspondence answering routine inquiries.

For a full list of duties please click here.

Minimum Qualifications
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education :

• Equivalent to completion of the twelfth (12th) grade supplemented by specialized secretarial or business training.

Experience :

• Four (4) years of increasingly responsible technical staff support and secretarial experience including two (2) years of experience using a personal computer and software programs in the work environment. One (1) year of supervisory experience highly desirable.

Knowledge of:

• Current office practices and procedures including business correspondence, filing, and standard office equipment operation.
• Principles and practices of the functions and organization of an executive office environment.
• Data collection and record keeping methods.
• Correct English usage, vocabulary, spelling, and punctuation.
• Principles and practices of supervision and training.

Skill/Ability to:

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.

• Organize work, establish priorities, layout complex work assignments to fit capabilities of assistants and maintain good workflow.
• Compose complex letters and memos using correct grammar, punctuation and spelling.
• Supervise and train other employees.

Please see the link above for a full list of all Knowledge of and Skills/Abilities that are required.
DESIRABLE EMPLOYMENT STANDARDS

Knowledge of : Budget preparation, expenditure, and monitoring procedures and County Personnel Rules and Ordinance Code.

Additional Information
Conditions of Employment:

• Candidates selected may be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.
• An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
• Some job classes may also require a physical exam.

College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit:


EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Bargaining Unit 21

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP)

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave : 12 set days and 1 personal holiday.

Vacation Accrual :
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual : 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.


Career Incentive Pay

Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation - 52, earn additional pay according to the schedule below.
Years of Service

% Increase

Total

5

3%

3%

10

2%

5%

15

3%

8%

20

2%

10%
Group Term Life Insurance: $30,000; Provided by Standard Insurance Company.

Long Term Disability Insurance : A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.

Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at


The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.
01


The supplemental application form is an EXAMINATION. The supplemental application form will be used to select the most highly qualified candidates who will then advance to the next step in the selection process. All candidates are required to complete the questions at the end of the application. The supplemental application questions will be used to select the most highly qualified candidates who will then advance to the next step in the selection process. The questions that follow will be used to evaluate the extent to which a candidate has demonstrated and applied the knowledge, skills and abilities critical to successful performance for this position. You must respond to all required questions to be considered for this position. SPECIAL NOTE: All applications and supplemental questionnaires (if applicable) will be reviewed for minimum qualifications and must be fully completed to be considered. Resumes do not replace the information required. Applications or supplemental questionnaires that state refer to resume, lack clear employment information, or do not provide sufficient detail to evaluate minimum qualifications, will not be considered. Missing information cannot be assumed. First questions is below.Describe your clerical/secretarial experience. Include in your response the length of experience, the functions you performed, and your level of responsibility.
02


Describe an office procedure(s) you have initiated or revised to increase efficiency and effectiveness. Indicate the methods used to evaluate the process and develop recommendations, and your level of responsibility in its implementation.
03


Describe your experience using personal computers and software. Include the type of work performed, the software programs used, and your level of expertise.
04


Describe your responsibility in providing supervision and training. Include in your answer the number and level of employees, the type of work performed, and specific functions you performed such as assigning and reviewing work, training, preparing performance evaluations, interviewing and hiring, disciplining and counseling.
05


Give several brief examples that indicate your ability to communicate and deal courteously, yet firmly with: County and other local government officials, staff, departmental employees and upset individuals in sensitive and complex situations
06


In this position, you work with multiple members of the executive team in a fast-paced environment. What tools or techniques would you use to handle the workload and adapt to various personalities?
Required Question