Parish Administrator

Job Description

Job Description

Parish Administrator

Position Summary

The Parish Administrator oversees the daily administrative, financial, and communication functions of the parish. This role supports clergy, staff, volunteers, and parish leadership while serving as a primary point of contact for parishioners and the community.

The ideal candidate is organized, adaptable, detail-oriented, and able to manage multiple priorities with professionalism and discretion.

Required Skills

• QuickBooks

• Google Workspace

• Microsoft Office (Word, Excel, PowerPoint)

• Website and social media management

• Strong written and verbal communication

• Excellent organization and attention to detail

• Ability to manage multiple priorities and deadlines

• Strong problem-solving and critical-thinking skills

Responsibilities

Administration & Operations

• Manage church office operations and daily administrative needs.

• Answer phones, manage voicemail, and handle incoming mail.

• Coordinate bank deposits and post office visits.

• Maintain church calendars, schedules, and facility usage.

• Purchase and manage office and worship supplies.

• Coordinate technology, equipment, software updates, and vendor support.

Financial Administration

• Maintain accurate financial records in QuickBooks.

• Process payments, reimbursements, and vendor invoices.

• Reconcile and organize financial statements and records.

• Monitor cash flow and coordinate financial transfers as needed.

• Support the Finance Committee with budgets and monthly reporting.

• Coordinate annual financial reporting and diocesan filings.

Worship & Communications

• Prepare and distribute weekly worship materials and special service bulletins.

• Coordinate communications, announcements, emails, and seasonal worship materials.

• Maintain parish records, including membership and sacramental records.

• Manage website updates and support social media communications.

• Notify the congregation of deaths with family approval.

Stewardship & Leadership Support

• Track pledges, gifts, and memorial donations.

• Prepare donor acknowledgments and stewardship mailings.

• Support Vestry meetings by preparing agendas, minutes, and meeting materials.

• Assist committees, events, Annual Meeting preparation, and special projects.

Qualifications

• Associate degree in Business Administration, Office Management, or related field preferred.

• Minimum 5 years of administrative or office management experience; nonprofit experience preferred.

• Ability to work independently, prioritize competing responsibilities, and meet deadlines.

• Strong interpersonal skills and a collaborative approach.

• High level of discretion with confidential information.

• Comfortable using modern office technology, including AI-assisted tools.

• Professional, welcoming, and service-oriented.