Assistant Contracts Administrator (Part-Time)

Assistant Contracts Administrator

MHTN Architects is seeking a detail-oriented Assistant Contracts Administrator to support the preparation, coordination, and administration of contracts for a wide variety of design and construction projects. This part-time position plays an important role in helping ensure project agreements, amendments, and contract-related documentation are accurate, organized, and processed efficiently. Working closely with MHTN leadership and the Contracts Administrator, you will contribute to contract administration processes that support project teams across the firm. This role is ideal for someone who enjoys managing documentation, communicating with multiple stakeholders, and maintaining accuracy in a deadline-driven environment.

What You'll Do

• Assist in drafting contracts, agreements, amendments, and related project documentation.
• Support contract administration systems, processes, and document templates.
• Coordinate communications related to contract matters with clients, consultants, and other external parties.
• Assist with contract negotiations through document preparation, revisions, and tracking changes.
• Help collect and organize project-specific information needed for project manuals and contract documentation.
• Prepare and process construction change directives and substantial completion documents for signature.
• Maintain organized contract records and documentation.
• Support continuous improvement efforts related to contract administration workflows.
• Perform other duties as assigned.

What You'll Bring

• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to present information clearly and concisely.
• Comfort working in a deadline-driven environment.
• Strong problem-solving and critical-thinking abilities.
• Experience with documents and data management.
• Knowledge of legal research and writing principles.
• Understanding of business practices and corporate policies within Utah.
• Proficiency with Microsoft Office Suite, Adobe Sign, and related software applications.
• Experience using virtual meeting and collaboration tools such as Microsoft Teams and Zoom.

Qualifications

• Associate degree in Paralegal Studies or a related field.
• Minimum of 2 years of experience supporting contract development, contract administration, or related functions.
• Contract experience within architecture, engineering, construction, or a related industry preferred.
• Familiarity with American Institute of Architects (AIA) Contract Documents preferred.
• Participation in professional organizations related to legal, contract, or administrative fields, preferred.
• Notary certification, preferred.

Have you supported contract preparation, managed detailed documentation, and coordinated information across multiple stakeholders? Do you enjoy creating organized systems and helping projects move forward efficiently? If so, we'd like to hear from you. This position is a part-time, hourly, overtime non-exempt position based in Salt Lake City, Utah. Compensation starts at $24.27 per hour, with higher pay available for candidates whose experience, qualifications, and skills exceed the minimum requirements of the role. Typical work hours are 20–24 hours per week. MHTN offers a flexible hybrid work schedule, with employees eligible to work remotely up to two days per week based on business needs and role requirements. To apply, please complete the online application. You will receive an automatic confirmation email once your application has been successfully submitted.

Why MHTN? We offer a collaborative work environment that promotes professional growth and advancement. We seek team members who are committed to excellence, enjoy supporting project teams, and will contribute to our culture of inclusion and teamwork. Part-time employees in this role are eligible for:

• 401(k)
• Paid Time Off
• Holiday Pay
• Flexible Hybrid Work Schedule

About MHTN MHTN Architects creates memorable and meaningful environments for people. Established in 1923, we are an Intermountain West Architecture, Interior Design, Landscape Architecture, and Planning firm committed to a culture of design excellence. We serve clients with expertise and innovation in Higher Education, Commercial, K-12 Education, Healthcare, Manufacturing, Civic, Cultural, and religious project design. With a team of approximately 115 professionals, our seven Core Values drive our actions: Design, Social & Environmental Responsibility, Teamwork, Technical Excellence, Empowerment, Respect, and Service.

MHTN Architects is an equal opportunity employer committed to diversity and inclusion.