Administrative Specialist

Job Description Summary Clinical Departments in today's healthcare setting are at the center of rapidly changing information, technology, and resource management and procurement. The manager’s role is often consumed by administrative tasks, rather than focused on staff development, performance, and the patient experience. This position supports the Manager in managing information, material resources, and facilitating the flow of information to expedite patient care and patient throughput, which will, in turn, facilitate the manager to lead the department to success. Responsibilities and Duties 40% Administrative Duties Collect/compile/prepare basic information for inclusion in reports or presentation materials, prepare charts, graphs and/or tables as necessary. Create forms, documents, and worksheets. Perform duties to support efficient management of manager time scheduling/coordinating meetings, appointments, conferences, calendars, prioritizing important information, determining necessary actions to be handled on a timely basis. Prepare meeting agendas/minutes, coordinate catering and/or necessary equipment needs for meetings. Open, sort, and deliver intradepartmental mail. 25% Unit Operational Duties Maintain/process time sheets, payroll, time and attendance. Facilitate expense reimbursements. Order, track inventory and expenses for unit supplies and equipment. Maintain Leadership filing system. 15% Data Management Oversee data collection and maintenance at the unit level including but not limited to financial reports, quality reports, associate demographics, and education and competency compliance. 10% Manages patient flow into and out of the unit Assess number of staff, patients and available open beds. Assign beds in collaboration with the Clinical Leader. Responsible to track full/empty beds, dirty/clean rooms, correct patient census, etc. Communicate with patient care staff, Triage Department, Registration, other units and departments to keep patient flow moving in a timely and efficient manner. Assist nursing staff with preparing patient information for discharge, including obtaining information for transfers to ECF, Rehab, HomeCare, etc., calling consults to care providers, and answering unit phone. 5% Technical Support Troubleshoot PC’s, monitors, printers, fax machines, etc. and make appropriate referrals to the IS Department. Reorder toner, paper, and other limited use products, maintaining appropriate supplies and backup. 5% Other duties as assigned by Leadership As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties. The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time. Minimum Qualifications Associate's Degree (Required) Field of Study: Office Administration Years of experience: 3 years admin experience in lieu of Associate's degree Additional Details Work Shift: Day Scheduled Weekly Hours: 40 Department: Rehab Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all persons in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment. #J-18808-Ljbffr