Administrative Assistant

Hiring for Administrative Assistant in Santa Clara, CA location

Job Title: Administrative Assistant

Duration: 14+ months (with possible extension)

Job Description:

Principal Duties and Responsibilities:

• Provides assistance and support to first or second level managers, a department or an off-site office.

• Researches and learns departmental/company policies and procedures.

• Manages basic calendar needs for manager.

• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.

• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).

• Coordinates basic, domestic travel (flights, hotel, rental cars, etc.).

• Answers internal (with exposure/requests from managers) and external emails.

• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.

Level of Responsibility:

• Works under supervision.

• Decision-making affects direct area of work and/or work group.

• Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.

• Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Education:

Associate’s degree OR High School Diploma or equivalent with 2+ years of Administrative Assistant or related experience.