P/T Office Coordinator, Academic & Tutoring Support Services (25hrs/wk)

The Position

The Office Coordinator provides high-level administrative and operational support to the Director of Academic and Tutoring Support Services. This role requires a proactive, detail-oriented individual who can manage scheduling, support data tracking and reporting, and contribute to the efficient daily operations of the Tutoring Center. Classification: Non-Affiliated Hourly Staff Duration: Part-Time 12 months

What You Will Do

Manage and maintain the Director's calendar, including scheduling meetings, prioritizing requests, and resolving conflicts.

Coordinate internal and external meetings, including preparing agendas, materials, and follow-up communication.

Monitor deadlines and ensure timely completion of tasks and projects.

Generate and run reports from institutional systems (e.g., tutoring management software, reporting tools) as well as maintain and update data in those systems.

Ensure accuracy and consistency of records and documentation.

Support coordination of day-to-day operations of the Tutoring Center, including assisting with scheduling, logistics, and coordination.

Help streamline processes and identify opportunities for increased efficiency.

Assist with preparing materials, communications, and documentation for programs and initiatives.

Related projects and duties as assigned.

The Successful Candidate Must Have

Associate's Degree or 60 college credits.

Three years of prior experience working in a student services or academic office environment that required the delivery of information orally to students and/or the general public.

Demonstrated proficiency with Microsoft Office Suite and a database system requiring the ability to create standard reports, professional documents and communications.

Even Better If You Have

Bachelor's Degree.

One year of prior experience working in a student support services department.

Benefits

Ocean County College offers the following benefits to part-time Non-Affiliated Hourly Personnel: Personal Time Off: OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off. Vacation: Thirteen (13) Days Sick: Thirteen (13) Days Holidays: Fifteen (15) College Recognized Holidays Pension Benefits: Participation in the New Jersey State Pension System is a requirement of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit: Employee Assistance Program: OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.

Ocean County College

1 College Drive Toms River, New Jersey, 08754

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