Operations Executive Assistant

Position Title:

Operations Executive Assistant

Position Overview:

is seeking an Operations Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities.

Responsibilities:

• Provide executive support to senior leadership on a full range of administrative and technical writing duties.
• Review, coordinate, and prepare staff summary sheets, memorandums of agreement, and official memos for government review.
• Assist in updating and developing office-level Standard Operating Procedures (SOPs).
• Support the e-Task management system and assist with time and labor management as needed.
• Schedule conference rooms and meetings.
• Manage senior leadership calendars and coordinate with external offices for high-level meetings.
• Maintain internal files and records management.
• Prepare read-ahead books and files for senior leadership; coordinate with elements for provision of material.
• Assist in preparing charts, graphs, and narrative information for management or program reports.
• Screen incoming correspondence and determine appropriate actions; review outgoing correspondence for proper format, grammar, and coordination.
• Assist senior leadership with travel procedures, including creating travel orders in the Defense Travel System; monitor and track official travel for assigned personnel.

Required Qualifications:

• Minimum 7 years of administrative support experience, including 3 years supporting high-level executives or government leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong understanding of Department of Defense processes, protocols, and terminology.

This is a temporary 4-6 month position (September through December currently, but maybe extended)

Education:

• Bachelor's degree (BA or BS) preferred

Security Clearance:

• Active Top Secret/SCI with CI Polygraph is required

Location:

• Charlottesville, VA 22911

is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.