Office Administrator, Dallas

Office Administrator, Dallas

The Office Administrator is a key member of the Dallas office leadership team, responsible for ensuring operational excellence. This role oversees local staff and manages all office operations, including financial management, policy compliance, and office services. The successful candidate will build effective partnerships with internal stakeholders and Firm leadership to foster a high-performance culture aligned with the Firm's values.

Key Responsibilities

• Administration/Financial Management
• Office Services
• Vendor Management
• Human Resource Management
• Facilities and Operations
• Policy and Compliance
• Project Work

Qualifications

• Minimum 5 years of proven experience in law firm administration or professional services management.
• This is an in-office position requiring a presence in the Dallas office five days per week.
• Bachelor's degree from an accredited college or university.
• Facilities management experience, preferably within a law firm or professional services firm.
• Excellent leadership and management skills, with a history of direct supervisory responsibilities, including the ability to inspire and develop a cohesive and high-performing team across various functions.
• Proven ability to thrive in a demanding environment, responding effectively to evolving priorities and changes.
• Outstanding written and verbal communication skills.
• Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously.
• Business acumen.
• Strong financial management skills and proven abilities in budgeting.
• Excellent organizational, planning, problem-solving and decision-making skills.
• Exceptional interpersonal skills and the ability to collaborate effectively with people at all levels, including Partners and clients.
• Ability to manage confidential and sensitive information with the appropriate discretion and cultivate an environment of confidentiality in the staff under their direction.
• Advanced proficiency in use of Microsoft Office tools, including MS Excel and MS Word, and experience with databases.

Responsible To

• Chief Administrative Officer

Physical Demands

• Must be able to lift boxes of files weighing approximately 15 pounds.
• Must be able to routinely lift and carry file folders weighing up to 5-10 pounds.
• Must be able to spend long periods of time working at computer workstation.
• Must be able to lift, squat, kneel and bend.

Baker Botts is committed to cultivating a culture where our attorneys and staff thrive professionally and personally. We are proud to offer a comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families.

Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.