Executive Assistant, SMGS Operations, SPE

Description

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team?

We are looking for a dedicated, well-organized and customer-obsessed Executive Assistant to become part of our Special Programs & Enablement Team at Amazon Web Services. This EA will support two U.S.-based Sales, Marketing & Global Services (SMGS) business operations Directors and requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You'll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel.

Key job responsibilities

* Management of complex calendar and scheduling to support teams in multiple locations

Manage domestic and international travel

* Manage expense report coordination and submission

* Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)

* Track and help drive completion of key deliverables and follow up on unfinished items

* Act as a liaison for direct reports

* Management of team space, including moves and reconfigurations

* Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization

* Document writing, editing, and readiness

* Have fun at work and help others do the same

A day in the life

This role will work closely with both Director's and their respective teams on large scale operation topics such as event management, travel and calendar management, site visits, communications, space planning, and other potential special projects. The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations.

About the team

Join our international, diverse team, which is going above and beyond for our internal customers across AWS. The Worldwide Field Enablement (WWFE) team delivers bar-raising enablement to unleash the full potential of every Field member as we maximize their productivity with customers and partners. We always focus on delivering the best results for our customers by working backwards from their needs. We work to create a collaborative and supportive team culture, where everyone can do their best work, teaming together and driven by customer obsession and supporting our end customers on their cloud journey.

Basic Qualifications

* 5+ years of senior level leadership support experience

* Experience with executive level calendar management

* Experience with domestic or international travel coordination

* Experience designing processes to maximize efficiency

Preferred Qualifications

* 7+ years of senior level leadership support experience

* Experience working with large global teams

* Experience in a fast-paced, high-tech company

* Experience with end-to-end project management

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at

USA, NY, New York - 81,600.00 - 142,800.00 USD annually

USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually