Legal Secretary

Legal Secretary/Office Assistant

The Mohave County Attorney's Office is seeking to hire a Legal Secretary/Office Assistant. Are you looking to work for a place that tackles real issues in our community? Joining our office is a great chance to stand up for justice and make a positive impact. Being part of our team lets you turn your passion for justice into real action, making a difference for the people who need it the most. We are located at 315 N. 4th Street in downtown, Kingman, AZ 86401 Our Mission: To conduct the prosecution of all felony offenses within the County and the prosecution of misdemeanors in the unincorporated areas. Advise law enforcement agencies and the grand jury. Assist crime victims and witnesses. Represent County government and its agencies, and other public agencies.

What You Can Expect in This Role:

• Work with sensitive and, at times, graphic evidence requiring professionalism and attention to detail.
• Assist with criminal case intake and processing while learning workflows across various practice areas.
• Frequently lift, carry, and relocate banker's boxes containing case files and records weighing up to 50 pounds, with or without reasonable accommodation.

Proud to Offer:

• Paid Time Off (PTO) 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded Regular accrual starts on 7th pay period
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays
• Perform work with a greater purpose

Legal Secretary/Office Assistant -> Salary Range 6 Step 2-8 $15.45 - $18.45/hr. Monday-Friday 8:00am-5:00pm Weekends and holidays off.

Essential Job Functions

Duties may include, but are not limited to, the following:

• Meets and greets the public.
• Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate.
• May talk with individuals to gather preliminary information or verify information for various County programs or activities.
• As requested, review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• Assists an office superior by performing routine administrative details including but not limited to sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets.
• Contacts vendors to obtain prices and purchases various supplies and materials.
• Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.
• Types forms, letters, reports, and file cards from draft, or rough copy.
• Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
• Prepares standardized reports and statements.
• Processes payments in the database.
• Records attendance and documents notes at required meetings.
• Collects, compiles, and submits data for use in statistical reports, internal operating studies, or policy formulation.
• Meets established deadlines and informs concerned parties of deadlines and appointments.
• Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed.
• May order supplies as required.
• Maintain a high level of confidentiality of information.
• Present and always conduct themselves in a professional manner.
• Always communicate in a courteous and helpful manner as well as clear and concise manner.
• Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.

As assigned to Legal Process:

Duties may include, but not limited to the following:

• Receives documents via email, mail, or delivery and may scan, copy, file and route as required.
• Collects fees and fines.
• Maintains archived records and keeps storage area organized.
• Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc.
• Delivers and Files/records legal documents with Court or other entities.
• Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings.
• Enter or update information in eProsecutor legal database/case management system.

Minimum Qualifications

Required Minimum Education, Experience, and Training:

• High School diploma/ GED (General Education Degree).
• Two (2) years minimum of progressive office support and clerical training, cash handling and/or bookkeeping.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• Modern office practices and records management/maintenance procedures.
• English grammar and spelling.
• Basic mathematics required to calculate and perform general accounting procedures.
• Filing and information systems, including EXCEL spreadsheets and Microsoft Word.
• Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned.
• Communicate clearly and concisely, both orally and in writing with all people.
• Use databases and other forms of electronic data storage.
• Maintain accurate and up-to-date records and documentation.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities.
• Maintain a high standard of confidentiality.
• Understand brief, written, or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment.
• Organize workload to ensure determinations are made on a time basis.
• Act in a professional manner and professional in communication with others.

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request for individuals with disabilities. Mohave County is an Equal Opportunity Employer. It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older). Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.