Medical & Public Records Administrative Assistant

Milber Makris Plousadis & Seiden, LLP, a full service civil litigation defense firm and business partner to the insurance industry, is seeking a full-time medical & public records administrative assistant for our Purchase, New York office. Candidate will process and obtain outstanding records from various providers and entities, including but not limited to, medical, employment, insurance, and public records. The ideal candidate will have 3+ years prior record retrieval experience and/or prior legal office administrative experience with excellent organizational and follow-up skills. This is a unique opportunity to become part of a growing, dynamic firm with a great working environment. We are looking for the right candidate to join our team. This role is hybrid and requires one day a week in office and four days remote, following a minimum of six weeks in-office training.

Experience Requirements:

• High school diploma or GED certificate
• Proficiency in Microsoft Office
• 3+ years experience as a medical and public records administrative assistant or in a similar administrative role preferred.
• Prior record retrieval experience and/or prior legal office administrative experience
• Excellent time management skills with the ability to handle multiple tasks simultaneously.
• Attention to detail and strong organizational skills are essential.
• Use of office equipment such as computers, printers, photocopiers, scanners and fax machines.

Primary job duties include but are not limited to the following:

• Process and obtain records from various providers and entities
• Review records chart to determine outstanding requests for records that need follow up
• Prepare facsimiles, emails, correspondence, and call providers/entities requesting records not received
• Update and maintain records chart and follow up chart as records are received
• Communicate regarding status of records retrieval
• Data entry in firm's document management system
• Navigate websites for processing of medical records through required portals
• Update records chart tracking incoming and outstanding records and maintaining notes
• Coordinate with support services, opposing law firms and courts
• Calendar management for processing records
• Follow up for outstanding records
• Review and process invoices for payment of records
• Send payment to corresponding providers
• Save records retrieved
• Prepare and enter billing entries; and
• Additional administrative duties

MMP&S Benefits Include:

Health Insurance, Health Savings Account, Dental options, Vision options, Life Insurance, Long-Term Disability Insurance, Short-Term Disability Options, Flexible Spending Account, 401(k) Plan, AFLAC, Pet Insurance

*Salary Commensurate with Experience