Account Clerk

Account Clerk

Numa Management Associates, LLC is a management consulting firm. We are a reliable source for staff support and management services.

Job Description

HFM BOCES/FULTON COUNTY CIVIL SERVICE JOB TITLE: Account Clerk JOB DESCRIPTION: The work involves the performance of standard account-keeping practices in maintaining and checking financial accounts and records. The incumbent works under direct supervision on routine assignments which are done in accordance with defined procedures; detailed instructions are provided for new or unusual assignments. The work is reviewed by observation, cross-checks or by the immediate supervisor and by other steps in the account keeping process. Will operate a personal computer. Does related work as required. TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):

• Reviews a variety of documents such as claim forms, vouchers, bills, purchase orders to determine eligibility for payment or to verify accuracy of payment made, according to defined procedures and policies;
• Verifies all calculations and codes on documents;
• Posts figures to appropriate accounts either manually or through a computer, verifying all data entered;
• Reconciles all entries, both debits and credits;
• Prepares simple financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid;
• Compiles payroll data, prepares and checks payrolls;
• Produces data needed for State and Federal reimbursement claims;
• Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, reports, letters, memoranda;
• Receives cash payments, issues receipts, prepares checks for disbursement, deposits funds into appropriate accounts, prepares reconciliation of balances and posts balances to appropriate account ledgers;
• May make bank deposits;
• Contacts clients, vendors, etc. to obtain additional information;
• Provides routine information orally or in writing in response to inquiries or financial records;
• Files and maintains all related records as records related to processing of payrolls, invoices, vouchers, bills and correspondence;
• Receives, balances and audits simple payroll time records;
• Processes data either for computer or other records;
• Makes computations as necessary;
• Operates calculator, computer terminal, personal computer and other related office equipment;
• Answers telephone, takes messages, provides information or makes appropriate referrals to The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

WORK HOURS: M-F, 8:00 AM - 3:30 PM

Qualifications

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of modern methods of keeping and reviewing financial accounts and records including financial software; Working knowledge of office terminology, procedures and equipment; Working knowledge of business English; Working knowledge of an alphanumeric keyboard; Skill in the operation of a keyboard; Ability to understand and follow oral and written instructions; Ability to make arithmetical -computations rapidly and accurately; Ability to write legibly; Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet or data- bases; Ability to get along well with others; Clerical aptitude; Mental alertness; Neatness; A high-degree of accuracy; Integrity; Tact.

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