Administrative Assistant Intermediate

Administrative Assistant IntermediateProvide administrative office support to a program or department requiring confidentiality and maintenance of specialized databases.Qualifications:Education and/or experience equivalent to a High School Diploma or GEDAssociate's Degree from an accredited college or university in Public Administration or related field preferredTwo (2) years of progressively responsible secretarial administrative support experience preferably in a school settingState of Arizona Identity Verified (IVP) Fingerprint Clearance CardSome positions may require fluency in SpanishEssential Functions:Duties and Responsibilities:Verify, maintain and update statistical information using the district management systems related to program, department or school.Compile data for reports and files; organize and gather information related to program, department or school.Prepare detailed and complex reports of a confidential nature; review data files and records for accuracy; correct errors or contact appropriate personnel for missing information.Retrieve and store files according to District, State and Federal regulations.Download, verify, and revise data; prepare notices and forms related to program status.Welcome and direct visitors to appropriate areas and personnel.Type correspondence; process daily mail, maintain files, and create new files and records.Respond to inquiries electronically and address phone calls regarding problem solving.Process requisitions; maintain budgets.Perform other duties as assigned.Knowledge, Skills and Other Characteristics:Knowledge of federal, state and District rules, regulations, policies and procedures related to area of assignmentKnowledge of complex computer applicationsKnowledge of file maintenance/recordkeeping practices and proceduresKnowledge of business writing/correspondenceKnowledge of general office practices and proceduresKnowledge of general office electronic and telecommunication systemsSkill accurately and efficiently compiling, analyzing and interpreting complex reportsSkill accurately entering, maintaining, updating and retrieving information from several databases, and using District applications for informationSkill researching and gathering information of a confidential natureSkill utilizing verbal and written communication in the preparation of data, reports and correspondenceSkill utilizing customer service techniques responding to requests, inquiries and complaints.Skill establishing priorities and handling multiple projects simultaneouslySkill establishing and maintaining effective working relationshipsWorking Conditions:Fast paced general office environment may have extensive student and public contactPhysical Effort:Repetitive motion and eye strain through extensive utilization of computer hardware and softwareMostly sedentary workFrequent standing, stooping, bending and reachingOccasionally lifting, pushing or pulling up to 25 lbs.Work Year: 12 monthsGrade: 48Reports To: Chief, Director or Assistant Director of Focus AreaEvaluation: Classified Personnel EvaluationSupervises: N/A