Support Services Manager / Office Manager - Columbia

Job Description

Job Description

Turner, Padget, Graham and Laney, P.A. is one of South Carolina's longest standing law firms with seven locations.

We know our people are our greatest asset and it is reflected in our core values and mission that we put into practice every day. We understand the importance of balancing work, family and community involvement and have created an environment that emulates just that. Excellent benefits start the first of the month following your first day of work; competitive salaries, cutting edge technology and a most pleasant workplace are features of employment at our firm.

We are currently seeking a highly motivated Support Services Manager our Columbia, SC office.

Summary:

Provides administrative and operational support to the firm's Columbia office. Observes confidentiality in all client matters.

Essential Duties and Responsibilities:

1. Provides assistance to administration, facilities, and IT teams as needed.
2. Picks up, sorts, and distributes all incoming mail and packages.
3. Operates postage machine, prepares outgoing mail and packages.
4. Delivers outgoing mail to appropriate carrier.
5. Copies and scans documents, case files, or other materials as requested in a timely fashion.
6. Sends, receives, and delivers faxes to recipients in a timely fashion.
7. Sets up and breaks down conference rooms for meetings, mediations, lunches, etc.
8. Ensures copy stations are properly stocked.
9. Ensures break room, meeting spaces, and public areas are properly stocked.
10. Ensures all community areas (public and internal) are wipes down throughout the day.
11. Checks inventory and orders office and kitchen supplies as needed.
12. Runs firm related errands.
13. Provides backup to the receptionist on the switchboard as need, forwards and releases phone system in the morning and evening. Greets clients.
14. Coordinates and records closed files.
15. Escorts vendors as needed
16. Communicates with property manager about issues that do not require the involvement of the Facilities Manager for regular maintenance and repairs.
17. Prints, gets signatures, scans and mails documents as needed for anyone outside of the office.
18. Helps with scheduling.
19. Communicates with and assists Support Services Managers in other offices.
20. Oversees and provides guidance to mailroom staff.
21. Performs additional responsibilities as needed.

Education and Experience Required:

• Requires a high school diploma or its equivalent.
• Prefer at least six months to one-year experience in support services, office administration, or related position.

Knowledge, Skills, and Abilities Required

• Ability to organize and prioritize numerous tasks and complete them within timeline requirements.
• Ability to sort and organize documents for filing and copy jobs.
• Strong interpersonal skills with the ability to communicate with attorneys, staff, and vendors.
• General computer skills including Microsoft Office Suite.
• Basic knowledge of office equipment maintenance and operation.
• Valid driver's license, proof of insurance, and a clear driving record required.
• Walking, standing, pushing, pulling, lifting and fine manipulation.
• Ability to lift boxes up to 40 pounds on a regular basis.

Turner, Padget, Graham & Laney is committed to creating and maintaining a diverse and inclusive workforce, including attorneys and support staff, and conducting business with diverse clients.

The firm broadly views diversity as all differences that make us unique and special life and work experiences, culture and beliefs, race, color, national origin, ethnicity, gender, age, disability, marital status, religion, sexual orientation, gender identity, education, military service, differing abilities, and other distinguishing characteristics and aspects of life. The firm strives to foster and maintain a culture that values and embraces these differences, and includes diverse people in the life and work of the firm, so that our diversity strengthens and improves the entire organization.

All employees share the responsibility for creating a workplace that values and respects diversity and inclusion and is enhanced by openness, trust, teamwork, accountability, and involvement.

The firm encourages everyone to contribute their unique perspectives, backgrounds, and capabilities to maximize client satisfaction, maintain strategic relationships with business and community leaders, create a unified and personally rewarding team culture, and generate superior business results.

Turner Padget has a comprehensive and competitive salary. Turner Padget provides its staff the tools they need to be a successful part of our team.

Turner Padget is an equal opportunity employer, and all inquiries and submissions will be held in strict confidence.