HR Administrator

HR Administrator

The HR Administrator plays a key role in keeping the employee experience running smoothly from recruitment through offboarding. This position manages and supports a variety of HR operations, including recruiting, onboarding, payroll, benefits, HRIS administration, employee records, compliance, and time-off administration. The HR Administrator serves as a trusted resource for employees and managers, ensuring HR processes are handled accurately, efficiently, and with a high level of service.

Job Responsibilities

HR Administration

• Serve as the first point of contact for employee questions related to HR policies, leave, benefits, payroll, and administrative processes, and escalating complex HR matters to HRBP.
• Manage employee records and documentation processes across the full employee lifecycle, from offer letters through offboarding files.
• Help prepare HR reports related to turnover, headcount, onboarding progress, compliance tasks, and other people metrics.
• Maintain accurate and confidential employee records in HRIS, including new hires, employee changes, status updates, and required documentation.
• Administer key HR compliance processes by maintaining required forms and documentation, supporting audits, tracking compliance requirements, and escalating potential compliance concerns.
• Oversee employee time-off requests, including reviewing requests, maintaining accurate records, resolving discrepancies, and updating the company time-off calendar.
• Administer company-wide engagement surveys, maintain survey records, and provide reporting to the HR Business Partner for analysis and action planning.
• Support HR-related initiatives and processes, including Performance Management, employee surveys, and other people programs led by HRBP.
• Distribute HR-related communications, announcements, reminders, and updates.

Payroll and Benefits Administration

• Process semi-monthly payroll for employees, including reviewing timecards, new hires, terminations, employee status changes, deductions, reimbursements, garnishments, and payroll submissions through HRIS.
• Reconcile payroll reports and resolve discrepancies prior to submission.
• Maintain state registration and withholding accuracy.
• Serve as the point of contact for payroll discrepancies and employee pay questions.
• Administer new-hire benefit enrollment and employee benefit changes; support annual open enrollment; maintain accurate benefit records; and coordinate day-to-day activities with benefit vendors and brokers.
• Respond to routine employee benefit questions and escalate complex benefit issues to the appropriate vendor.
• Manage COBRA notices and Administration.

Recruitment

• Post job openings and maintain listings on ATS, LinkedIn, and Indeed.
• Source, screen, and interview candidates against established role requirements and coordinate the candidate experience through the hiring process.
• Coordinate interviews, gather interview feedback, and maintain timely communication with candidates throughout the hiring process.
• Coordinate offer approvals, offer delivery, background checks, and other pre-employment requirements.
• Build and maintain active candidate pipelines for recurring and priority positions across the organization.
• Partner with HRBP on recruiting strategy, challenging hiring trends, and positions requiring additional support or escalation.
• Track recruiting metrics and open requisitions and report status weekly to HRBP.

Office Management

• Provide administrative support for office operations, including managing incoming calls and inquiries, ordering office supplies, coordinating workspace setup and equipment, and administering the Employee Laptop Program.

Job Requirements

Bachelor's degree in Human Resources, Business Administration, Management, or related field preferred; equivalent combination of education and relevant experience may be considered. Minimum of 3 years of experience in Human Resources, Recruiting, People Operations, or related HR administrative roles. Experience working with an HRIS Ability to manage multiple open job requisitions simultaneously while maintaining candidate experience, hiring timelines, and communication with hiring managers. Experience with payroll, benefits administration, employee records, and time-off administration. Knowledge of state and federal HR compliance, employment tax, and related employer requirements. Highly organized and detail-oriented with the ability to manage multiple priorities and deadlines. Strong attention to data accuracy and the ability to identify and correct discrepancies across HR systems, payroll, benefits, and employee records. Strong communication skills and the ability to interact with employees, candidates, managers, and leadership. Ability to maintain confidentiality and discretion when handling sensitive employee information. Excellent project management skills Comfortable working independently while also collaborating closely with the HR team and leadership. Ability to distinguish routine administrative matters from sensitive employee relations, compliance, payroll, or benefits issues requiring escalation. Comfortable learning and navigating multiple technology platforms and HR systems. Comfortable working in a fast-paced environment where priorities may change. Strong customer-service mindset with a genuine interest in supporting employees and creating a positive employee experience.

Preferred Requirements

Proficiency with Google Workspace (Gmail, Google Calendar, Google Drive and Google Chat) Experience with Paycor