Contract Administrator

Contract Administrator

Colonial Parking, Inc. is the preeminent parking service provider in the DMV with over 300 parking facilities under management. The Legal Department is responsible for providing legal advice and guidance to all levels of management and handling all legal matters, including day-to-day contract drafting/reviews, dispute resolution, risk management, contract management, corporate governance, regulatory compliance, investigations, and litigation. The Contract Administrator's primary role is to manage the Legal Department's contract management function and the related systems and workflows.

Essential Duties and Responsibilities

• Manage the Legal Department's contract request/intake function and each stage of the contract lifecycle.
• Manage contract-related processes, workflows, and systems including the contract request system, project tracking system, and e-signature platform.
• Interface with business owners and other departments including accounting, audit, business development, and operations.
• Type, edit, and proofread documents with attention to detail.
• Prepare redlines, convert PDFs to Word documents, and attach exhibits where applicable.
• Track approvals and route approved contracts for e-signature.
• Manage priorities and communicate status updates to business owners.
• Prepare various monthly and quarterly reports.
• Update and maintain department files and records.
• Manage offsite records storage with a third-party vendor.
• Provide daily support to the General Counsel, Associate Counsel, and the Claims and Risk Management Manager as needed.
• Proactively identify process improvements to increase efficiency.

Minimum Job Qualifications

• Associate or bachelor's degree (preferred but not required).
• Ability to work in the office at least three days per week.
• 3+ years of administrative experience in a law department or law firm.
• Advanced communication skills (written and verbal).
• Advanced experience with Adobe Acrobat and Microsoft Office (Word, Excel, PowerPoint).
• Advanced organization and time-management skills to meet deadlines with minimal oversight.
• Positive attitude, eagerness to learn, willingness to take initiative.
• Assist others with accomplishing common goals.
• Seeks to be part of a high-performing team and help create a standard of excellence.

Physical Demands and Working Conditions

The physical demands of this position and the work environment characteristics described below are representative of those that must be met, with or without reasonable accommodations, by an employee to perform the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential job functions.

Physical Demands: As part of performing the duties associated with this position, the employee will be required for a period of time to stand, walk, sit, handle tools or controls, type or write, reach with hands or arms, talk and hear, lift and move documents and other physical files up to ten pounds.

Work Environment: While performing the duties of this position, the employee may be subjected to weather conditions prevalent

Internal Contacts

This position will have regular contact with corporate office employees.

External Contacts

This position will have regular contact with vendors/service providers