Travel Manager

Utah Valley University is seeking a dynamic Travel Manager to spearhead our Travel Office and lead the evolution of our campus‑wide travel and expense programs. This position is an exceptional opportunity to serve as a strategic leader and the primary voice of travel across a vibrant campus. You will oversee the complete lifecycle of the Travel Card Program, drive travel system optimizations, and manage a dedicated team of professionals within our forward‑thinking Procurement & Contract Services department. If you excel at transforming complex policies into user‑friendly solutions and thrive in a collaborative environment, this position offers the perfect platform to showcase your expertise and make a tangible institutional impact. Responsibilities Coordinates travel expense report reviews and audits within the travel and expense system. In coordination with other Procurement & Contract Services employees and teams, ensures the travel and expense software system remains operational and effective. Ensures travel expenditures adhere to university policy and guidelines. Trains travel office staff on proper review and audit techniques and procedures. Manages the Travel Card program. This responsibility includes managing critical activities, such as card application review and approval, card issuance and account closures, tracking accounts and transactions, problem‑solving card failures, and developing and maintaining travel card training and guidance. Monitors travel card expenditures for appropriateness and in accordance with campus policy. Runs reports, assesses, and audits card transactions for charges not reconciled. Monitors outstanding travel card transactions for improper delays. Takes corrective action when necessary, including retraining, suspensions, or revocation of card privileges. Supervises all other Travel Office staff. This responsibility includes daily monitoring, coordination, and adjustment of staff workloads; time and leave approvals; process improvement; problem resolution; interviewing, hiring, and training; performance reviews; and employee growth and development. Serves as the primary contact for all faculty and staff regarding the Travel Office. Trains university employees regarding university travel policies and procedures. Evaluates and approves appropriate issuance of Travel Advances to UVU Employees. Reconciles outstanding Travel Advances made to university faculty and staff. Graduation from an accredited institution with a bachelor's degree plus three to five years of related experience, including two years of supervisory experience; OR an equivalent combination of education and/or experience related to the Summary of Duties totaling at least seven years. Preferred Qualifications Experience managing a college/university travel office and travel card program. Knowledge In-depth knowledge and expertise of the Travel Card solution and related processes. Knowledge of the university travel and expense software solution and related travel card feeds. General knowledge of basic accounting, auditing, and record‑keeping processes and procedures. General knowledge of financial controls and security. Skills Skills with office equipment, computers, and computer software. Skills in communication, including transferring thoughts and expressing ideas using speech, listening skills, and writing skills to convey information. Interpersonal, problem‑solving, and decision‑making skills. Abilities Ability to orally and in writing. Ability to apply effective general principles to specific conditions and situations. Ability to deal with stressful situations. Ability to meet and work with others in a professional manner. Ability to supervise others, including training, overseeing, and evaluating work, and monitoring and correcting personnel behavior. Ability to communicate effectively with various groups and individuals. #J-18808-Ljbffr