Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front desk operations for a service-focused organization. This contract-to-permanent opportunity is ideal for someone who brings strong communication skills, a proactive work style, and an experienced approach to customer interaction. The right candidate will confidently manage incoming calls, welcome visitors, and keep administrative tasks organized while helping create a positive first impression for the office.

Responsibilities:
• Greet guests, clients, and team members in a courteous and attentive manner while maintaining an organized front office environment.
• Answer and route incoming calls across a multi-line phone system, ensuring messages are accurate and delivered promptly.
• Provide day-to-day administrative support such as scheduling, data entry, filing, and document preparation.
• Use Microsoft Word, Excel, and Outlook to manage correspondence, maintain records, and support office communication.
• Respond to routine questions from visitors and callers with a high level of customer service and care.
• Monitor front desk activity and help ensure office procedures are followed efficiently throughout the day.
• Coordinate incoming and outgoing mail, packages, and other general office materials as needed.• At least 2 years of experience in a receptionist, front desk, or similar administrative support role.
• Working knowledge of Microsoft Word, Excel, and Outlook in a business setting.
• Experience handling calls through a multi-line switchboard or comparable phone system.
• Strong verbal and written communication skills with a courteous and welcoming demeanor.
• Ability to work independently, stay organized, and take initiative in a fast-paced office environment.
• Proven customer service skills and the ability to interact effectively with a variety of internal and external contacts.