Public Records Coordinator

Job Description
BizTek People is in search of a Public Records Coordinator for our client in Portland, Oregon!

Schedule

• Monday-Friday
• 20 hours per week within standard business hours
• 4- or 8-hour shifts
• 100% Remote

Education

• Bachelor's Degree required

Experience & Qualifications

• Minimum 5 years of professional experience
• Background or experience in the legal field strongly preferred
• Strong understanding of Public Records Laws , including state public records statutes and FOIA
• Ability to communicate professionally, diplomatically, and effectively with internal stakeholders and the public
• Strong judgment and discretion when handling confidential and sensitive information
• Ability to determine:
• What records are subject to disclosure
• What information may be exempt
• When legal guidance is required
• Proficient in email systems and electronic databases for record retrieval and review
• Experience with Epic preferred
• Pending licenses will be considered

Position Summary

The Public Records Coordinator is responsible for managing and responding to public records requests in accordance with applicable public records laws. This role involves reviewing requests, coordinating with internal departments, evaluating disclosure requirements and exemptions, and ensuring responses are accurate, timely, and compliant.

The position requires handling sensitive and confidential materials with discretion and sound judgment. Requests may involve a wide range of topics, including employee compensation, contracts, business affiliations, and research-related records.

The Coordinator serves as the primary point of contact for public records requests, managing the full lifecycle of each request - from intake and analysis through response and documentation - while establishing timelines, cost estimates, and coordinating staff or temporary support as needed.

Key Responsibilities

• Analyze and manage incoming public records requests
• Coordinate with internal departments to gather responsive records
• Evaluate records for disclosure eligibility and exemptions
• Communicate with requestors through written and verbal correspondence
• Establish timelines, schedules, and cost estimates for responses
• Maintain compliance with applicable laws, policies, and procedures
• Manage projects related to public records requests and oversee support resources as needed

keywords: #PublicRecords, #FOIA, #LegalCompliance, #RecordsManagement, #ConfidentialInformation, #DocumentReview, #RegulatoryCompliance, #ProjectCoordination, #RemoteWork, #PublicSector