Medical Records Technician (Cancer Registrar) Coordinator

Summary This position is located in the Health Information Management (HIM) section at the Lebanon VA Medical Center. Major Duties Incumbent is responsible for the coordination of all activities associated with the patient data reporting and cancer registry requirements. Incumbent provides functional assistance for operations, analyzing work processes, identifying potential process improvements, monitoring efficiency, and reviewing the quality of data submitted to the VA Cancer Registry System (VACRS). Serves as a liaison for internal and external Cancer Program entities regarding VA patient data requirements. Serves as a required member on Cancer Committee to support initiatives with data when possible. Considered subject‑matter expert on cancer registry database management. Duties include, but are not limited to: Performs the regular duties of a Cancer Registry Coordinator by performing real‑time case ascertainment reviewing all data sources. This includes all areas where patient diagnoses are established and dependent on facility level processes and provision of care. Performs data curation by completing chart reviews, physician inquiry, collaborating with non‑VA healthcare providers and other hospital personnel to complete the full required data set to meet requirements of the VACRS and hospital Cancer Program objectives. Performs lifetime annual follow‑up for disease surveillance for patients including cancer status, vital status, subsequent treatment regimens, development of subsequent new cancers and provide substantiating text summary to substantiate any changes from previous follow‑up interval. Prepares routine and special statistical reports, narratives and graphic representations requiring use of registry data to report on status of cancer incidence reporting Assists with the development and implementation of Cancer Registry procedures to process, document, store and retrieve cancer registry patient data that conforms to Federal, State, and local requirements. Distributes a random sample of annual analytic patient diagnoses for physician review to ensure quality registry data. Consults with managing physician(s) on complex diagnoses or unusual treatment plans to ensure accurate, quality data is submitted to the hospital and central registry databases. Monitors in‑house, multidisciplinary cancer conference agendas and/or provider notes summarizing presentation findings and recommendations. Duties include monitoring agenda for potentially reportable patients, updates previously diagnosed patients for new clinical information, and submitting minimum data requirements during day of conference or close of business the week of the presentation to support real‑time data submission(s). Supports the Cancer Program with subject‑matter expertise on Commission on Cancer (CoC) data requirements and standards related to cancer incidence and outcome reporting, provides input for potential process improvement opportunities, risk management or patient safety issues, and participates in Cancer Committee annual initiatives that require data. Other duties as assigned. Total Rewards of a Allied Health Professional Work Schedule: Monday - Friday, 8:00am - 4:30pm Recruitment/Relocation Incentives (Sign‑on Bonus): Not Authorized Permanent Change of Station (Relocation Assistance): Not Authorized Pay: Competitive salary and regular salary increases When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade). Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience. Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long‑term care (many federal insurance programs can be carried into retirement) Telework: Not Available Virtual: This is not a virtual position. Functional Statement # : PD000000 Permanent Change of Station (PCS): Not Authorized Position on extension: This position is designated as remote. Remote work is defined as full‑time employment conducted outside of a VA facility or in VA‑leased spaces. The option for remote work will be assessed continuously, and the selected individual may need to return to a VA office if required. Education Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Requirements You must be a U.S. Citizen to apply for this job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre‑employment requirements ( Effective May 7, 2025, driver's licenses or state‑issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2‑year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Evaluations IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Department of Veterans Affairs performs pre‑employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career‑search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. What to Expect Next Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center. NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community‑based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA‑leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full‑and part‑time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home‑based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. Required Documents To apply for this position, you must provide a complete Application Package which includes: Long‑form resume/Curriculum vitae (CV) SF‑50/ Notification of Personnel Action The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF‑50's (current/former Federal employees), etc. Cover Letter DD‑214/ Statement of Service Disability Letter (VA) Long‑form resume/Curriculum vitae (CV) Oncology Data Specialist (ODS) certification SF‑50/ Notification of Personnel Action Transcript Other Information During the application process you may have an option to opt‑in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health‑related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. #J-18808-Ljbffr Usajobs